Job Description

Human Resources Administrator PA/Admin ~ HR
Cape Town - Western Cape

Our client, a well-known South African listed company, is looking for a Human Resources Administrator for their Cape Town division, to provide administrative support to the HR & Payroll team across all divisions.

Requirements:

• Diploma in Human Resources or similar
• 3 years' experience in administration
• Strong organisational skills & ability to prioritise
• Excellent administration skills & meticulous attention to detail
• Good communication & coordination skills
• Ability to strictly maintain confidentiality & work collaboratively
• Ability to work under pressure & good time management
• Computer literate
• Willingness & can-do attitude

Key Performance Areas:

• Recruitment & Selection: Administering the full administrative process, preparing job adverts, advertising on various portals, shortlists, arranging interviews, conducting checks, references & feedback
• Payroll & Benefits: Collecting & ensuring accuracy of employee information for payroll purposes & filing, & be responsible for employee files. Liaising with third-party service providers on all employee benefit processing & claims. Payroll support by preparing & collecting documents relating to payroll input.
• Learning & Development: Sourcing, booking, & arranging training and maintaining all training records, registers, invoices, & certificates. Including liaising with employees to ensure a smooth process.
• Administrative Process: Ensure all administrative processes relating to employment are in line with business practices by ensuring accurate & proper record-keeping of employees information
• Onboarding & Offboarding of Employees: Collecting & filing all the required documents to ensure a smooth process, from prepping induction packs & new employee documents to exit interviews & return of company property
• Organise & Maintain Employee Records Electronically: Loading new employees, loading & managing data, updating any changes for existing employees into the HR system
• Employee Relations & Compliance: Assisting with preparation for hearings, bundles, & documents and ensuring requirements are in place for DOL inspections.
• Prepare Various HR Documents: Assist with compiling required documents, letters, packs, & all related requirements.
• Audits: Source, provide, & upload documents required during audits
• Employee Queries & Requests: Liaise with & assist employees with HR related requests
• Administrative Support & Ad-Hoc Projects: Assist with arranging socials, employee wellness, & HR projects

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Kelly Sinclair Recruitment