Job Description

PURPOSE OF THE JOB: To implement and maintain HR strategies and processes in area of responsibility. To support and advise Line in accordance with HR Policies and Procedures. To maintain systems; records and reporting.
KEY JOB RESPONSIBILITIES: SAFETY, HEALTH, ENVIRONMENT AND QUALITY

• Identify and assess level of continuous risk exposures in area of responsibility by considering exposures to business, financial, legal issues, people, equipment, material, environment, processes, etc.
• Consider the level of risk, apply mitigation and implement control measures for residual risk (set objectives, minimum requirements, etc.)
• Comply with SHEQ requirements (SHEQ Toolbox)
• Utilise the Integrated Management System (IMS) to initiate, investigate and report SHEQ status us

CUSTOMERS Customer Relations:

• Interact with customers and be aware of operational concerns and any inherent peculiarities
• Ensure customer satisfaction

Suppliers Relations:

• Liaise with HR Suppliers

BUSINESS PROCESSES HR Legislation:

• Comply with the relevant HR Legislation (Labour Relations Act, EE Act, Skills Development Act, etc.)
• Provide information and advice regarding legislation that may impact employment issues

Organisation Development:

• Ensure initiatives regarding Organisational Values

Industrial Relations:

• Ensure compliance by all parties to the Disciplinary Code and Legislation at disciplinary/grievance hearings
• Take minutes of proceedings at disciplinary/grievance hearings
• Assist with first line IR related problems in area of responsibility
• Facilitate the resolution of employee grievances
• Compile IR statistics
• Assist with counselling sessions
• Conduct conciliations at the CCMA

Employee Wellness:

• Monitor absenteeism and trend analysis
• Coordinate the disability process
• Coordinate the EAP processes in area of responsibility
• Coordinate Voluntary Confidential Counselling & Testing (VCCT) (two yearly)
• Coordinate with the clinic regarding the treatment of all HIV positive employees

Climate and Culture:

• Coordinate applicable surveys
• Drive implementation of Culture and organisation development initiatives

Recruitment and Selection:

• Facilitate recruitment process in accordance with recruitment procedure
• Conduct the candidate search and coordinate the screening process
• Ensure correctness of shortlisting in accordance with minimum criteria and the recruitment procedure
• Conduct recruitment interviews
• Arrange the Assessments / feedback to candidates
• Complete all administration related to the recruitment process
• Coordinate medical examinations
• Conduct checks and verifications of candidate credentials
• Update the Recruitment Tracker
• Receive, filter and distribute CVxe2x80x99s to the recruitment panel
• Draft recruitment adverts for vacancies in the prescribed media

Onboarding:

• Conduct onboarding in accordance with the Onboarding Procedure
• Coordinate the Induction and Orientation processes
• File all appropriate documentation
• Arrange IDPxe2x80x99s for successful applicants

Exit process:

• Prepare and conduct exit interviews and report findings
• Administer the employee exit processes and compile exit statistics

Employee Retention:

• Compile employee turnover statistics (Monthly)

Education, Training and Development:

• Ensure that Individual Development Plans are in place and implemented for all employees
• Evaluation and visits of learners in the plant
• Implementation of competency procedure
• Develop and maintain portfolio of evidence assessment packs
• Coach and support line on training/ assessment principles
• Identify training needs and advise Line on appropriate training intervention
• Report on expired and legal trainings
• Facilitate training interventions
• Facilitate revision of Skills Based Pay Matrix on yearly basis
• Analyse and report Training and Development statistics/metrics
• Registration of learners on the Seta database
• Preparing annual training report and workplace skills plan

Performance Management:

• Implement the Performance Management System for all employees
• Monitor and keep track of progress

Talent Management:

• Complete Talent Management information for all employees

HR Administration:

• Ensure completion of all necessary documentation on sign-on of new employees (Entry Medical, Medical Aid, Pension Fund, etc.)
• Ensure completion of all necessary documentation on termination of employees' service (Exit Medical, Record of Service, UIF Card, etc.)
• Maintain SAP HR system as per allocated responsibility

HR Statistics:

• Compile, collate and report relevant HR statistics

HR General:

• Coordinate the plant Communication Forums
• Maintain and update organograms
• Administer plant Remuneration and Benefits
• Conduct general HR administration pertaining to salary adjustments, promotions, transfers, appointment letters etc
• Schedule and chair monthly HR departmental meetings

CSI

• Administer CSI recruitment process

SHAREHOLDER VALUE Financial Control:

• Control costs in area of responsibility
• Prepare and plan for Departmental Budgets

BEHAVIOURAL COMPETENCIES REQUIRED

• Safety Awareness
• Initiative
• Managing Work
• Results Orientation
• Customer Focus
• Operational Problem Solving & Decision Making
• Work Standards
• Interpersonal Relationships
• Communication
• Flexibility
• Business Understanding
• Contributing to Team Success
• Adhering to values

WORKPLACE COMPETENCIES HR Legislation:

• Demonstrate and apply an understanding of all applicable HR and HRD Legislations eg: Basic Conditions of Employment Act (Act 75 of 1997) and Skills Development Act.

Knowledge and Application of:

• Paterson Grading System
• Targeted Selection
• Remuneration principles
• Recruitment practices and principles
• Disciplinary processes and proceedings
• Training principles e.g.: Learning Organisation, Andragogy, facilitation skills, Training Material Development Skills

Skills:

• Project Management Skills
• Business Communication Skills
• Microsoft Office Programs

General:

• HR Policies and procedures
• SAP and any other HR electronic systems

MINIMUM QUALIFICATION AND EXPERIENCE:

• Degree or National Diploma in a Human Resources Related field
• 4 years relevant experience, preferably 1 yearsxe2x80x99 supervisory experience.

CLOSING DATE: 12 October 2023