Job Description

Job Summary Key Tasks

HR Compliance - Adhere to and maintain HR processes and procedures

• Create and maintain personnel information management processes for all employee documentation, including job descriptions.
• Check that staff movements are capture correctly and in line with the approved Organogram.
• Adhere to all HR standard operating procedures including advice HRBPxe2x80x99s where change is required.
• Adhere to all HR processes and procedures.
• Provide employees with relevant and valid job descriptions that are aligned to the organogram.
• Create, Implement, and maintain accurate and updated record keeping and document control of employee information.
• Maintain employee confidentiality in alignment with all relevant legislation (e.g POPIA etc)
• Draft accurate confirmation of employment letters, role change letters, transfer letters; promotions etc.
• Provide HRBP with accurate collection, consolidation and reporting of employee data for the Labour Department requirements (EEA; COIDA; WSP; LRA and BCEA).
• Keep yourself abreast with DoL critical Skills list for accurate adherence and compliance with Immigration legislation.
• Report all irregular conduct to HRBPxe2x80x99s that may occur during recruitment or any other HR process.

Labour Relations xe2x80x93 Provide consistent and accurate support to HRBPs

• Facilitate all disciplinary processes as well prepare the Portfolio of evidence in support of the HRBP.
• Sit in as HR Representative during formal Labour procedures.
• Prepare for all CCMA related matters in support of the HRBP.
• Update Labour Relations Tracker (Weekly /monthly/ quarterly).
• Send telegrams to employees who have absconded.
• Facilitate the issuing of notice to attend disciplinary hearings and notice of suspension to employees.
• In support to the HRBP, take part in conciliation and arbitration at the CCMA.
• Educate and inform staff regarding policy changes, processes and procedures.
• Ad-hoc assistance with training on relevant labour legislation, internal processes and procedures.

Maintain staff and organizational data accurate and xe2x80x9ccleanedxe2x80x9d where required

• Daily consulting xe2x80x93 Provide necessary data required by HRBPxe2x80x99s for clients.
• Keep track of leave data and compliance and report any anomaly to HRBP.
• Provide accurate data to HRBP for reporting (weekly report and Metrix report).
• Create and provide detailed and accurate HR data onto relevant HR Systems.
• Provide detailed data and for analysis of strategic focus areas for interpretation as and when requested by HRBP and management (e.g; headcounts; terminations; loans; counselling; leave; overtime etc.).
• Administer regular clean ups on HR Systems to ensure data accuracy and relevance.

Capture Payroll information accurately and on time

• Breach the gap between employees and the payroll department by providing information and answering employee questions about payroll related matters.
• Perform monthly administration of the payroll function (salary adjustments; role changes; transfers; employee onboarding and offboarding).
• Submit all Payroll inputs accurately and within set deadlines and follow up on queries or outstanding issues.
• Maintain accurate employee records and ensure that all mandatory requirements on Sage (HRIS) are captured.
• Monitor the leave of employees- Annual; Sick; Study and Maternity Leave, leave carry overs as well as unpaid leave (capture on sage and assist with necessary documentation).
• Maintain accuracy and confidentiality regarding salaries and payments of staff.
• Ensure distribution of payslips and follow ups with payroll for those who have not received.
• Ensure compliance with all applicable remuneration legislations required for deductions and overtime.

Check that Accurate Benefits information is captured for credible Benefits Administration

• Ensure that all employees without medical aid coverage are informed about the requirement to join the company's medical insurance or provide proof of existing membership.
• Refer employees who lack coverage to Groupschems to coordinate their mandatory enrollment in the medical insurance plan.
• Update and Record employee information regarding staff beneficiary details.
• Provide information; guidance and support to employees on the company benefit profile in support to the HRBP.
• Function as a liaison between employees and service providers with pension fund and group life cover changes, claims or queries.

Attend to all General HR Administration

• Draft confirmation of employment letters, role change letters, transfer letters; promotions etc.
• Perform regular HR checks to ensure no audit findings in HR administration.
• Assist HRBP with employee wellness initiatives.
• Facilitate counselling and drug testing procedures.
• Facilitate workshops and site visits with service providers for staff awareness and wellbeing in support to the HRBP.
• Facilitate in support to the HRBP, short training and coaching interventions to stakeholders on HR Related topics to mitigate financial and reputational damage to the business (Recruitment and Selection; IR Process; Performance management processes; leave administration etc).
• Function as a point of contact to all internal walk ins and external stakeholders regarding HR related issues, concerns, queries and processes.
• Deliver optimal customer service to internal and external customers that adds value to the business and generates a low rate of complaints from all customers.
• Deal with employeesxe2x80x99 complaints quickly and effectively and within turnaround time.
• Provide HRBPxe2x80x99s with necessary communication to employees, team leaders, supervisor and managers.
• Share stakeholdersxe2x80x99 feedback with team members to ensure customer service is continuously improved.
• Act as a point of contact for audit content and information, within area or scope of work.

Support HR Projects administration

• Support the HRBP and Senior management on specific HR related projects in terms of presentations, reports, research, logistics and coordination where necessary.

Champion Corporate Values

• Drive, guide and live the values of Honesty, Humility and Hard Work through every task assigned or delegated.
• Promote and keep the company core values alive through various communication channels.
• Proactively manage your own behaviour to ensure self-alignment to the Company Core Values.

Essential Qualifications

• Matric
• National Diploma / Degree in HR or Related qualification

Essential Qualifications

• Matric
• National Diploma / Degree in HR or Related qualification

Desirable Experience

• HR experience in the Financial Service Industry in the same or similar role

National Risk Managers (Pty) Ltd

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