Job Description

HR Coordinator

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The HR Coordinator plays a key role in supporting the HR team across a wide range of administrative and coordination responsibilities. The role ensures smooth HR operations, accurate record-keeping, and timely support for employees and managers in line with company policies and procedures.


Key responsibilities but are not limited to:

General HR Support:

Serve as the first point of contact for employee HR-related queries. Provide guidance on HR processes, policies, and forms. Support with drafting and issuing standard HR letters (e.g., visa letters, confirmation of employment)

Employee Lifecycle Administration:

Coordinate onboarding, offboarding, and induction processes. Maintain and update employee records, ensuring accuracy and confidentiality. Assist with the administration of employee benefits (e.g., medical aid, health insurance, disability, provident fund).

Recruitment Coordination:

Support hiring managers with posting job adverts , schedule interviews, and conduct reference checks (not limited to this) Initiate and manage background verification (MIE Checks). Coordinate candidate communication and onboarding documentation.

HR Systems and Reporting:

Provide support on HR systems (e.g., OneSource/HRC, SuccessFactors, Eightfold). Responsible for monthly payroll input (HRBP to check) and ensure accurate data submission.

Administrative and Creative Support:

Create engaging presentations and communication materials using PowerPoint and digital tools. Support HR campaigns and internal communications with creative input and design flair. Curate content for HR Communication and update distribution lists as required.

Overall HRBP Support:

Provide HRBPs with overall support in the HR value chain Coordinate initiatives Inclusion, Diversity & Equity Week, Breast Cancer Awareness, Wellness Programs

Qualifications

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Diploma or Degree in Human Resources or related field. 2-3 years' experience in a similar HR support/coordination role. Proficient in MS Office (Excel, Word, PowerPoint) and SuccessFactors (or similar HRIS). Experience with payroll processes is advantageous Strong administrative and organizational skills. High attention to detail and accuracy. Excellent verbal and written communication Ability to handle confidential information with discretion Creative mindset with digital communication/media proficiency. * Strong interpersonal skills and ability to work in a fast-paced environment