Job Description

xc2xb7Provide administrative support to the Departmental Head including the management of incoming and outgoing mail, photocopying, filing, typing, and management of documents.xc2xb7Manage employee filing system by creating and maintaining accurate HR-related files to ensure easy accessibility when needed.xc2xb7Manage HR correspondence by responding promptly to internal and external HR-related enquiries and requests, providing support where necessary.xc2xb7Perform financial and operational administration by processing all financial claims for the department and ensure capital expenditure orders are well-managed.xc2xb7Handle travel arrangements for HR-related events, including obtaining quotes, coordinating visas, booking accommodation, and ensuring all relevant documents are prepared for travel.xc2xb7Assist in HR reporting by compiling and presenting of monthly HR reports, including data extraction and presentation from the HR Information System.xc2xb7Prepare ad-hoc reports as required.xc2xb7Provide general HR support by assisting with various HR projects and tasks as needed, contributing to department-wide initiatives.xc2xb7Manage diary by providing effective diary management through Outlook for HR team members.xc2xb7Assist with any additional HR tasks as required to support team operations.xc2xb7Manage supply chain management tasks for the HR Department to ensure compliance with supply chain processes and policies. Co-ordinate information requests related to internal and external auditsxc2xb7Take minutes as requiredxc2xb7Assist in collating information for HR Business Plan and Quarterly HR ReportsMatric certificate plus 1 to 3 years experience in a Human Resources field. Certificate or diploma in HR administration will be an added advantage.Closing Date: 06 June 2025