Job Description

PURPOSE OF THE ROLE:

The Payroll Accountant is responsible for processing and managing all aspects of the monthly payroll across the organisation. The role ensures accurate payroll processing and accounting, compliance with statutory obligations, and provides reliable support to employees and management. It bridges both Finance and HR functions, requiring confidentiality, precision, and strong collaboration skills.

Reporting to: Finance Manager with dotted line to HR Manager

Based in Cape Town, WC OR Greylingstad, Mpumalanga

Main duties and responsibilities

Payroll Processing and Administration

- Capture and maintain accurate payroll records (new hires, changes, terminations).
- Capture salaries, bonuses, and overtime based on employee records.
- Process payroll transactions monthly, including manual leave forms.
- Ensure all payroll deductions (PAYE, UIF, SDL, benefits) are accurate and compliant.
- Generate and distribute salary slips to employees via payroll system or email.
- Address payroll-related queries promptly and professionally.
- Ensure timely EMP201 submission and other statutory returns
- Ensure correct shift types and patterns are captured and updated in ERS biometric system.
- Distribute timesheets to Department Managers every Monday (for Mon-Sun period).
- Submit weekly reports to HR.

Payroll Accounting and Reporting

- Reconcile payroll accounts and prepare monthly payroll journals.
- Allocate payroll costs accurately to relevant departments/accounts.
- Ensure accurate provision for leave, bonuses, and other payroll accruals.
- Assist Finance with monthly and annual payroll-related reporting.
- Prepare payroll documentation for audits and support internal/external auditors.

Benefits Administration

- Manage administration of employee benefits: Medical Aid, Provident Fund, Gap Cover etc.
- Submit enrolments, changes, and terminations to service providers.
- Submit provident fund withdrawal forms for exiting employees.
- Provide benefit guidance to employees and assist with queries.

Employee Records and Onboarding

- Maintain and digitise up-to-date employee records in payroll and HR systems.
- Ensure the accuracy of employee data (e.g., job titles, compensation, status).
- Assist with onboarding processes: interview scheduling, CV tracking, and document packs.

Systems and Compliance

- Operate payroll systems (Sage VIP & ERS Clocking System) and troubleshoot issues.
- Keep up to date with payroll-related legislation, SARS requirements, and labour laws.
- Ensure compliance with BCEA and other statutory frameworks.

Ad-Hoc Support

- Provide administrative support to HR and Finance Managers as needed.
- Attend to additional duties within your skills scope, as requested.

Qualification and Experience

- Diploma or Degree in Finance or Accounting.
- 3-5 years' experience in leading the payroll processing and payroll accounting.
- Experience with Sage Payroll Professional (Online) and ERS Biometric systems preferred.
- Knowledge of South African payroll legislation, BCEA, SARS requirements.
- Proficiency in Excel (pivot tables, formulas, reconciliations).

Competencies & Behaviours

- High attention to detail and numerical accuracy.

- Strong understanding of payroll procedures, tax regulations, and compliance requirements
- Integrity and discretion with confidential information.
- Ability to meet deadlines and manage monthly tasks effectively.
- Collaborative, professional communication across HR and Finance.
- Strong organisational and time management skills.
- Effective written and verbal communication skills.

Job Type: Full-time

Pay: Up to R30000,00 per month

Work Location: In person