Job Description

• Assist with the induction and orientation of new employees by administering all relevant documentation.
• Assist managers in producing induction plans for new staff.
• Administer the recruitment process in accordance with the procedure, including (but not limited to) placing adverts, liaising with recruitment agencies, managing candidate correspondence, placing adverts, shortlisting, interviewing, arranging assessments and ensuring that the recruitment process is well-documented.
• Conduct relevant pre-employment checks prior to issuing offer letters and contracts of employment.
• Complete new starter paperwork and submit to the Payroll Department for processing.
• Collate all relevant month-end input for HR and Payroll (i.e. timesheets, starter packs, etc.).
• File all relevant HR documentation including (but not limited to) pension fund, medical aid, contracts of employment, disciplinary actions, professional body registrations and other recordkeeping.
• Provide administrative support related to the employee exit process (booking exit interviews, issue final termination documentation, etc.) to employees.
• Distribute the monthly staff listing, recruitment and any other relevant HR reports to the HR Management Team.
• Load all new starters on the Employee Self-Service (ESS) system and ensure that the correct Line Manager is allocated for the approval process, Send login details to new starters and Maintain and update the ESS system for all employees.
• Load all new starters on the Time and Attendance system and add employees (where applicable) to the manual timesheet register (where applicable).
• Maintain and update/approve the Time and Attendance system for all employees (i.e. manual, biometric, project).

File completed performance reviews/appraisals where applicable.

Manage and maintain updated and signed-off job descriptions for all staff.

• Grade 12.
• Computer literate (Microsoft Windows and Office Suite)
• A minimum of three yearsxe2x80x99 experience in Human Resources administration

Closing date: 25 January 2024

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