Job Description

Personal Assistant/Junior HR Administrator

Introduction:
A business management consultancy firm based in Pretoria East is seeking a Personal Assistant /
Junior HR Administrator to join their team.

Job Purpose:
The purpose of this role will be to provide administrative support with a solution-driven and can-do
attitude. Additionally, you will grow into a Junior HR Administrator role, managing various HR
functions, including HR administration and HR compliance.

Requirements:

Minimum education (essential):
Matric Certificate

Minimum education (desirable):
Degree or Diploma in Human Resources Management

Minimum applicable experience (years):
3-5 years of relevant experience

Required nature of experience:
Secretarial/ Personal assistant experience
Administration (HR, Finance, or General)
Diary and travel arrangements
Client engagement

Skills and Knowledge Required:
Planning and prioritizing multiple projects and tasks
Effective communication
Fast and accurate secretarial writing and minutes
Strong organizational documentation, record-keeping, and filing skills.
Diary planning
Executive travel arrangements
MS Office

Other:
Afrikaans (Essential)
English (Essential)
Own transport to travel to for errands from time to time.
Valid drivers license

Key Performance Areas Objectives:
Secretarial and personal assistance
Managing diaries and organizing meetings, and appointments.
Ensure proper minute taking (or notation), processing, and finalizing of minutes in a timely
manner as requested.
Act as a secretary during meetings.
Organise travel arrangements.
Manage visitor interaction.

Administration:
Assist the Management in daily tasks as and when required.
Maintain schedule and coordinate calendar activities according to priority.
Assist with preparing and creating reports, presentations, and data as and when required.
Implementing, improving, and maintaining procedures / administrative systems.
Maintain discretion and confidentiality on all information shared with you.

Office Coordination:
Manage the ordering and distribution of kitchen and office supplies.
Accurate record keeping of office supplies.
Manage office service providers including internet, printers, telephones, water and electricity
and other relevant office matters.
Maintain office aesthetic and cleanliness.

Stakeholder Engagement:
To answer telephone calls/emails in a timely and professional manner.
Escalate queries appropriately, when necessary.
Be courteous and helpful with clients, employees, and other stakeholders

HR Administration:
The Company will send you on a Skills Development Facilitator Course to obtain your SETA
Accreditation.
With the appropriate guidance and training, you will grow into the role and handle:
WPS/ATR plan drafting and submissions.
Handle training committees meetings.
Draft Employee notices & communications.
Manage employee leave (Sage HR).
Manage employee benefits and 3rd party payments.
Maintain employee records (Sage HR).
Facilitate the onboarding and exit of employees.
Liaise with clients on deliverables and timelines.
Preparation of employee contracts & job descriptions.
Management of employee loans and advances.
Preparation of KPIs and performance appraisal documents.

Remuneration:
Market-related + SDF Course and Accreditation (paid for by the Company)

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