Job Description

Ensuring that the fleet and building is maintained and reliable at all times by:

? Ensuring that all outsourced work is quality checked prior to acceptance and payment is made


? Ensuring that regular fleet inspections are conducted and coordinated with operations to conduct minor repairs


? Ensuring that tyres are checked daily for: tread depth, matching tyre depth, mismatched tyres and tyre pressure, problems are to be rectified and reported daily to the General Manager, where required


? Ensuring that all vehicles are serviced timeously, reporting any delays to the Branch Manager


? Establishing and maintaining a network of service providers for after hour?s breakdown assistance


? Continuous follow-up with service provider/s until such time that the problem/s (breakdown etc.) is resolved and the vehicle is fully operational


? Keeping accurate records of all breakdown/ repair costs, scrutinize all invoices for accuracy before signing off


? Ensuring that the quality of the repairs carried out is of the highest standard and maintained at all time


? Monitoring fuel consumption daily, weekly and monthly and following up on any deviations


? Ensuring that all accident / incident damage is attended to immediately. Complete accident investigations and supply feedback reports


? Ensuring Roadworthiness of all vehicles


? Ensuring that correct licenses are displayed on applicable vehicle


? Maintaining vehicle details on freightware


? Focus on adherence, and where relevant making recommendations to all operational policies and procedures


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Co-ordinating all external contract work conducted on site by:

? Ensuring that all external contract work has been authorised


? Ensuring that a minimum of three quotations is obtained from various suppliers


? Ensuring that all external contractors are familiar and abide by the Occupational Health and Safety requirements whilst on site.

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Controlling of stock, and maintenance / repair of company equipment by:

? Ensuring that relevant stock levels for consumable items are maintained


? Conducting regular checks on all equipment used


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Ensuring that the image of the fleet is maintained by:

? Managing wash bay, fuel, and tyre repair staff on a daily basis including Saturdays


? Conducting daily inspections, ensuring that all vehicles are washed, fueled prior to departure for the following day


? Conducting regular checks on vehicle cabs


? Reporting through to the Branch Manager and National Operations Manager of fleet which required touching up or replaced as and when required.


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Managing of drivers and their documentation by:

? Conducting regular checks in respect license and PDP requirements


? Ensuring that the Driver Trainer assess all new drivers in respect of driving abilities before employment offers are made


? Conducting regular performance reviews on drivers and implement action plans on performance incapability


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Ensuring maintenance and repair of company equipment by:

? Conducting regular checks on all equipment used


? Reporting any damages to equipment or required repairs


? Monitoring the accurate reporting and record keeping of fuel issues and receipts


? Undertaking fleet assets auditing, investigations and reporting on deviations from asset register.


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Manage staff and related documentation by:

? Maintaining driver details on Freightware


? Ensuring that all drivers clock in/out correctly


? Conducting driver interviews with regards to customer and public complaints


? Reporting of misconduct of relevant staff or inadequate performance of relevant staff to the Branch Manager


? Ensuring the effective implementation of safety, health and environmental initiatives




Matric (Grade 12) minimum


? Minimum 5 Years? experience in Fleet Management


? Experience within transport industry


? Basic mechanical understanding


? Good administrative skills


? Basic Fleet Management Program knowledge


? Tyre and Diesel Management


? Diesel Management


? Computer ? Email and Excel intermediate


? Numerical computation and analysis


? Good time management


? A valid unendorsed driver?s license (code 10)


? Ability to work unsociable hours


? Ability to work under pressure and to meet set targets


? Ability to communicate on all levels ? both internally and externally


? Ability to work unsupervised the majority of the time


? Reliable


? Own transport to and from work