Job Description

Duties/Pligte

Assisting the Director: CGE and the Senior Programme Manager:

USM with planning, budgeting, financial reporting and administration within the CGE.

Student financial administration for incoming mobility students:

Issuing invoices to students or Study Abroad providers according to the applicable incoming mobility agreements (including AIFS and groups); Communicating with incoming mobility students regarding their student finances (including during the semester welcome and orientation programme) and to assist with loading academic services; Closing student accounts, including collecting outstanding fees before the issuance of academic transcripts.

Financial support and advice services to USM staff (including cost centre management):

Processing invoices and requisitions, especially regarding incoming short programmes; Processing lecturer payments via the HE system; Preparing financial reports for USM programmes and projects; Processing ad hoc financial administrative requests related to CGE, e.g. Global Week, Study Abroad Fair and International Food Evenings. Processing travel bursaries for outgoing South African students. Ensuring that all financial activities comply with Stellenbosch University's policies.


Job Requirements/Pos Vereistes
Relevant post-school qualification (B-degree or Diploma). At least three years' experience in a university administrative environment. Strong financial management, organisation and administration skills. The ability to plan strategically, solve problems and manage large volumes of information with attention to detail. Excellent time management and organisational skills with the ability to prioritise tasks. Strong interpersonal and verbal and written communication skills. Initiative, the ability to exercise good judgement and accuracy in work with minimal supervision. Proven computer proficiency (MS Word, Excel, Outlook, Internet). The ability to work effectively in a team.


Recommendation/Aanbeveling
Experience in financial administration of student accounts in a higher education environment. * Expertise in the use of the University's administrative and financial systems.