Job Description

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Finance and Administration Manager -South Africa Vacancy #: 6666
Unit: ESARO - South Africa Finance
Organisation: International Union for Conservation of Nature (IUCN)
Location: South Africa Country Office, Pretoria, South Africa
Reporting to: Country Representative, South Africa
Work percentage: 100%
Grade: P2
Expected start date: 02 January 2024
Type of contract: Fixed-term (36 months)
Closing date: 12 December 2023

BACKGROUND

THIS POSITION IS OPEN ONLY TO SOUTH AFRICAN NATIONALS OR THOSE WITH THE RIGHT TO WORK IN SOUTH AFRICA ON LOCAL TERMS AND CONDITIONS OF EMPLOYMENT

BACKGROUND:

To support the delivery of growing IUCN's work in South Africa by the expanding team, IUCN is recruiting a Finance and Administration Manager who will be required to work from the South Africa Office located in Pretoria, South Africa.

JOB DESCRIPTION

MAJOR RESPONSIBILITIES:

Reporting to the Country Representative, IUCN South Africa as direct reporting and working closely with the Regional Head of Finance and Administration as functional reporting, the Finance and Administration Manger will be responsible for effective, efficient, and timely accomplishment of the business services as part of the financial and administrative management of the South Africa Office (SAO). As a member of the Country Management Team, the incumbent's major responsibilities include the following:

Manage the general accounting systems and ensure reliability of accounting records and timeliness of financial reports of the Country Office in accordance with IUCN policies and procedures and Generally Accepted Accounting Principles (GAAP).
Direct and control the administration of all financial, treasury and accounting activities in accordance with IUCN policy and in compliance with fiscal, legal and statutory requirements of the host country.
Provide guidance on financial management by assisting in the planning and budgeting for the country's financial operations and providing the analysis and interpretation of the results for sound management decision and action.
Provide portfolio and pipeline projects undertaken in the country, provide the appropriate financial support for the efficient and effective project implementation and development.
Coordinate and provide the required financial and administrative information and requirements of the Eastern and Southern Africa Regional Office and IUCN HQ.

SPECIFIC DUTIES:

The specific duties of this position include, but are not limited to, the following:

Financial Management;
Financial planning, budgeting, and reporting
Develop and oversee the implementation of a comprehensive financial management plan that will support the efficient and effective delivery of the IUCN South Africa Programme.
Coordinate the annual budgeting process as well as any other financial plans and forecasts.
Prepare financial management reports to track performance against budget and report the results to the South Africa Country Representative and Regional Head of Finance and Administration.
Ensure the accuracy, completeness, and timeliness of financial reports to donors, partners and internal stakeholders.

Financial advice;
Provide advice to the Country Representative and Programme and Project Managers on all financial matters, including making recommendations for improving efficiency and optimizing the use of financial resources.
Provide support to programme and project managers on all areas of project financial management, including budgeting, monitoring, reporting and compliance with donor financial rules and regulations.
Provide advice on the tax status of the SAO and the applicability of national taxes to staff and operations and ensure compliance with national tax laws and regulations.
Provide or coordinate finance training for project managers and other staff in the SAO.

Financial control, risk management and compliance;
Ensure that an internal control framework is in place, and that processes are in place to ensure compliance with established procedures.
Participate in the development of country and regional financial policies and procedures.
Assist in the identification and management of financial and other risks through the preparation of a risk register and provide advice on risk management.
Ensure the completeness and accuracy of financial data across the country through the establishment of checklists and monthly reviews of financial data.

Cash management and resource mobilization;
Manage the cash resources of the office ensuring that resources are optimally utilized, and that exchange rate risk is minimized.
Provide advice and assistance in resource mobilization initiatives when required.

Administration;
Manage the following administrative processes for the SAO:
Oversee the procurement and maintenance furnishings, office equipment, vehicles, consumables and all other procurement needs in the office, including the needs of the programmes; vehicle management.
Manage the allocation of office space and lease agreements.
Maintenance and security of all offices and premises.
Ensure adequate insurance coverage for property, cash, travel, 3rd party liability and other risks.
Advise the Country Representative on administrative matters of the country office.
Liaise with government departments and authorities on administrative matters such as agreements, duties & taxes related to the SAO.
Maintain the fixed assets register for the country office.
Maintain and update consultancy contracts and perform checks on all contracts.

Human Resources Management;
Working closely with the Country Representative, IUCN South Africa and the Regional Head of Human Resources, perform development and implementation of operational and human resources procedures and other duties that follows:
Advise line managers and staff on the interpretation and implementation of IUCN's HR policies and procedures and seek guidance from Regional HR Unit as necessary on any such interpretation.
Ensure all HR policies, rules, procedures, HR forms, Labour laws and country agreements are collated and readily accessible.
Manage and monitor the HR information in IUCN's Human Resources Management System (HRMS) for the Country Office for accuracy and timeliness.
Be the focal person in ensuring compliance with the Health and Safety Act in the Country Office and ensure that standards are adhered to as per the local Labour laws.
Manage all personnel administration processes in the Country Office i.e., induction of staff, support recruitment processes, process work permits applications, renewals, and cancellations, prepare work certificates, expatriate staff support.
Ensure IUCN complies with all local labour laws and all staff are registered with the appropriate authorities as needed.

Staff Management, Development and Support & Other Duties;
Supervise the SAO finance and administration teams and manage their performance and professional development.
Provide support to finance staff on systems, processes, procedures and technical accounting matters.
Build high quality teams of finance and administration staff through capacity building and participation in recruitment, evaluation and career development.
Carry out any other relevant tasks as required by, and mutually agreed with, the Country Representative.

REQUIREMENTS

• Position Requirements:

Education;
An advanced degree in Accounting, Finance, or a Master of Business Administration with a major in finance or economics. In addition, a recognized professional accounting qualification such as CIS, ACCA, CIMA, CPA is an added advantage.

Experience;
Minimum of 10 year's post-qualification experience in finance leadership roles.
Experience in managing administration and information systems functions.
Minimum of 7 years' work experience with an International Organization, non-governmental organization or government development agency.
Knowledge of all aspects of international financial management including but not limited to financial and donor reporting, project budgeting and financial management of grants.
Demonstrated experience of financial management for multi partner projects.
Demonstrated skills and practice in financial planning, policy, performance & change management.
Excellent managerial, analytical, interpersonal, negotiating, and attention to detail skills.
Sound collaboration and team working skills.
Excellent communication and report writing skills.
Knowledge and experience with computerized financial systems.
Experience of managing and working in a multi-cultural, multi-disciplinary setting.
Extensive work experience in South Africa.
Fluent English (verbal/written) with excellent communication and presentation skills.
Ability to work under pressure.

Core Competencies;
Transparency: Able to build trust and contribute to informed and responsible decision making by carrying out the work of IUCN in a transparent manner; provides clear guidance to ensure that objectives and desired measurable results are understood by members of the team.
Inclusiveness: Understands and accepts cultural diversity, and provide a tolerant, positive, and supportive working environment that fosters respect for diversity, demonstrates ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different nationalities and cultural backgrounds.
Professionalism: Promote the organization's interests, objectives and values in a diligent and professional manner.
Accountability: Takes responsibility of individual and collective actions, promotes the IUCN One Programme approach.

APPLICATIONS

Applicants are requested to apply online through the HR Management System, by opening the vacancy announcement and pressing the "Apply" button.

Applicants will be asked to create an account and submit their profile information. Applications will not be accepted after the closing date. The vacancy closes at midnight, Swiss time (GMT+1 / GMT+2 during Daylight Saving Time, DST). Please note that only selected applicants will be personally contacted for interviews.

Other job opportunities are published in the IUCN website:

About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world's largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and some 15,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people's well-being.

International Union for Conservation of Nature