Job Description

Effective planning, management and monitoring of all aspects related to the Facilities Management of the
assigned site to ensure that quality standards are maintained and continually improved. To ensure strong
customer relationships are built and expectations are met and managed.
Responsible for:

• The Facilities Manager is responsible for executing on policies and work procedures for the technical, client facing, and retail related facility functions on the assigned site and to ensure good corporate governance is maintained.
• Assume overall accountability for the planning, scheduling, monitoring and executing all maintenance related aspects, building information management systems, planned inspections and auditing of buildings.
• Be accountable for the management of the operational activities of the various disciplines including but not limited to staff management, financial management and budgeting as well as any other

related management issues.
Professionally and effectively, and in accordance with specific policies and procedures, administer and manage the facilities management services on campus in respect of;
Processing of internal & external written and telephonic communications.
Formulation of monthly Technical Services reports, task brief and expenditure applications.
Daily efficiency of the help desk.
Effectively utilize, manage and control computer software programs essential for the professional management of building assets, repairs and maintenance operating costs.
Monitoring, evaluation and appraisal of internal (direct) and external (indirect) human resource work performance
Evaluation of recommendations in respect of Approved Contractors list
Attendance and full participation in the following;
? Property Management meetings.
? Development Project meetings.
? Service Provider liaison meetings.
? Internal and external training courses & seminars.
? Services Management Meetings.

• Professional and efficient application of human resource and industrial relations procedures and principles.

Specifications and Terms and Conditions of Contract documentation.

• Procurement - implement and manage the procurement process.
• Co-ordinate and manage the auditing process.
• Control and manage documentation handover for New Developments /upgrades.
• Manage, document, and record all electrical compliance Certificates for the respective buildings and file all original certificates

Occupational Health and Safety.

• Review, develop and manage all company health and safety policies and objectives and be familiar with the applicable laws and regulations.
• Manage and assist external audits by customers or authorities as required. Financial Budgeting and Cost Control.
• Professional, efficient and accurate formulation, management and control of financial budgets and budget expenditure in accordance with Policies & Procedures in respect of;

o Annual building asset Repairs & Maintenance budgets.
o Annual evaluation and updating of planned maintenance budgets.
o Planning, controlling and management of approved budgets in respect of;
? Repairs & maintenance budget and expenditures.
? Planned maintenance budgets.
? Facilities Management cost allocation and recovery and budgeting.
? Order and invoice expediting, approval & ongoing communication.
? Accurate evaluation & adjudication of Tenders/Quotations.
o Acquisition & approval of all energy/utility services.
o Logging of consumption / utilization trends, follow-up and control.
o Execution of energy audits, expediting justification approval and implementation of recommendations.
o Initiation of / participation in Energy Audit, Projects and implementation of Energy / Green Building rating systems Risk Management.

• Effective management & control of risks in respect of machinery, plant, equipment, fire services and electrical reticulation as follows;

o Conducting of Annual Building inspections in order to, among other, determine Statutory compliance and asset integrity.
o Implementation and availability of "on site" statutory registers and inspection records as required/legislated.
o Outsourcing and controlling the management and planning of statutory required inspections and examinations.
o Annual risk management inspections conducted on all buildings.
o Effective reporting & follow-up on reportable incidents as defined by the Occupational Health & Safety Act.
o Participation in safety programs implemented.
SKILLS AND COMPETENCIES ESSENTIAL TO THE POSITION
Personal Attributes

• Very strong communication skills.
• Innovative thinking and ability to follow process.
• Dynamic and enthusiastic.
• The ability to interact professionally with individuals at all levels of staff.
• Ability to make decisions.
• Competent time management skills.
• Professional attitude and capability and personal initiative.
• Ability to work independently.

Business

• Complete self-motivation and self-starting capabilities.
• Exceptional business and people skills.
• Strong team abilities.
• Total reliability.
• Time management.
• The highest level of client and business confidentiality at all times.
• Ability to ensure that the standards, disciplines and procedures of the company are strictly maintained
• Ability to assist with the preparation to a budget.
• Results focused.
• Ability to lead people and a level of business maturity commensurate with that of a professional person.

QUALIFICATIONS AND EXPERIENCE
Qualifications

• Grade 12 (Matric), BSc in Property Studies, diploma or degree related to facilities and infrastructure management
• If the candidate is a Qualified Electrical / Mechanical Engineer or Qualified Technician with a minimum of N5 would be advantageous

Experience

• Minimum of 5 - 8 years' experience in a Facilities or Property industry
• Be an Accredited Facilities Professional registered with Safma
• Retail experience is considered an advantageous

Skills Required