Job Description

Summary Reporting in to the Head of Facilities - The post holder will have had previous experience in a Facilities delivery/project role and will be responsible for ensuring that all business and financial processes are carried out in line with Concentrix processes. Support the wider facilities functions in delivering a quality service in the maintenance and support of Concentrix business operations.
Description

• Work stream lead for all new business implementations and growth projects
• Preparation of tender documents for capitalized projects prior to distribution to preferred suppliers
• Co-ordinate with the local facilities teams the implementation of facilities capitalized projects
• Provide leadership on the planning and implementation of the project
• Set up a project plan which defines the scope, objectives and goals of the project
• Plan, schedule and monitor project timelines and milestone achievement
• Coordinate schedule and reporting with the project team
• Management of the facilities work stream budget
• Coordination with critical support groups to ensure adherence to regulatory and Quality requirements
• Initiate and follow up the facilities change control/request process where necessary
• Ensure accuracy of data, e.g. verify costs, works orders, sub-contractor schedules and invoices, etc.
• Produce weekly project status reports for all capitalized projects
• Undertake departmental information health checks and maintain site information records
• Respond to telephone, verbal and written requests for information, where appropriate supply information either to manager or direct to enquirer
• Update departmental records and plans to reflect accurate estate information
• Liaising with the Compliance department to ensure the Facilities team are aligned to audit schedules
• Management of estate diagrams ensuring all changes and new premise site plans are up to date and version controlled
• Project management and supervising and coordinating the work of contractors and facilities representatives
• Calculating and comparing costs for required goods or services to achieve maximum value for money
• Planning for future development within the estate in line with strategic business objectives
• Managing and leading change to ensure minimum disruption to core activities
• Planning best allocation and utilization of space and resources for new buildings, or re-organizing current premises;
• Quality assurance by checking that agreed work by staff or contractors has been completed satisfactorily and following up on any deficiencies;
• Coordinating and leading one or more teams to cover various areas of responsibility

Skills Required