Job Description

We are seeking a highly skilled and professional

Executive Assistant

to provide comprehensive secretarial and administrative support to our

Chief Executive Officer (CEO)

at our Ottery branch in Cape Town. This pivotal role requires a proactive individual who can manage a diverse range of responsibilities with

confidentiality, discretion, and diplomacy

.

The successful candidate will serve as a trusted partner to the CEO, ensuring seamless day-to-day operations, effective communication, and exceptional organizational support.

Job Responsibilities:

Provide the full range of administrative support including but not limited to management of purchasing authorisation process, from submission of POR's to handover of signed invoices for payment. Management of local and international travel arrangements for the CEO as well as arrangements for Trade and other International Fairs for all attendees. Arrangement for and management of Forex linked to international travel. Ad hoc personal bookings and searches for the CEO. Act as a support / participate in the development and implementation of administrative standards, policies and practices for the organisation. Communicate directives and information from the CEO to Executives, managers, and others in the organisation and follow up on the status of assignments. Receive, screen and direct incoming calls, visitors, mail and email. Maintain files, records, calendars and diaries. Control filing linked to and access to contracts / SLA's for customers, property, property plans and so. Co-ordinates meetings, inclusive of Metcalf Board preparations, submission of reports to shareholders and arranging of catering for board meetings. Prepare draft presentations for meetings (POWWOW) for CEO. Minute taking where required, as well as requesting agendas and minutes for upcoming meetings. Manage CEO Expense Claims. Manage vehicle insurance portfolio from addition / removal of vehicles onto the policy to management of claims. Manage all insurance; and arrange for marine / transit cover where necessary. Manage payment for import process, from verifying accuracy of import documentation to purchasing of Forex. In conjunction with Finance determine cashflow for large purchases, obtain authorization and book FEC in line with forecasted dates. Balance transactions with bank statements bi-weekly. Arrange and manage all aspects linked to large scale internal and external events, including but not limited to company Indabas.

What you need to succeed:

Diploma in Legal Secretarial / Paralegal Minimum 5 years related experience in manufacturing industry

Subject: Executive Assistant to CEO Application - Bowler Packaging

Job Type: Full-time

Work Location: In person