Job Description

We are seeking an experienced and proactive

Executive Assistant

to provide high-level support to the CEO. This role is ideal for someone who is highly organized, detail-oriented, and enjoys working in a fast-paced environment.

Key Responsibilities

Provide

strategic and operational support

across admin, sales, and client journey touchpoints Manage the CEO's

calendar and scheduling

to ensure smooth operations Handle

invoicing and follow-ups

independently Coordinate and update tasks in

Asana

project management system Maintain and optimize records in

Salesflare (CRM)

:

+ Sync calendar appointments
+ Review meeting notes and update pipelines daily
+ Manage tasks, opportunities, and records
+ Create and assign follow-up actions for potential clients
+ Generate and track job numbers
Ensure CEO is fully prepared for meetings, including diarizing time for key tasks Manage

email outreach using MailerLite

, including:

+ Sending 3x weekly email campaigns
+ Setting up email funnels for sales
Create and organize folders for new clients in

Google Drive

and

Asana

Proactively identify opportunities for CEO promotion (e.g., events, speaking engagements) and liaise with venues/organizers

Possible Future Responsibilities:

Support CEO's LinkedIn profile (responding to messages, connection requests)

Skills & Experience

Asana

- Advanced user

CRM systems

(Salesflare or similar) - Experienced user

Email marketing platforms

(MailerLite or similar) - Proficient

Sales funnel creation

- Confident and experienced

Scheduling tools

(Calendly or similar) - Proficient

Invoicing software

(Xero or similar) - Competent Experience with

High Level

platform is a plus

About You

Highly

organized

and detail-oriented

Proactive

- anticipates needs before being asked

Sales-focused

and invested in business growth Quick learner, adaptable, and tech-savvy A perfectionist with strong

attention to detail

Independent thinker and confident in managing projects Completes tasks thoroughly and accurately - a true

finisher

Understands the value of

excellent customer service

Open-minded, willing to admit mistakes, and asks for help when needed Strong presence, good communicator, and team player Comfortable juggling multiple priorities in a

fast-paced environment

* Proficient in key digital tools: Asana, CRM systems, MailerLite