Job Description

As an Executive Assistant, you will provide comprehensive administrative support to the CEO and staff. You will be the key point of contact and act as a liaison between the CEO, staff members, clients, and external partners. This role requires exceptional organizational skills, excellent communication, and the ability to handle multiple tasks in a fast-paced environment. RESPONSIBILITIES:

• Prepare and review documents, contracts, and other correspondence, ensuring accuracy and attention to detail.
• Create forms in Microsoft for various projects, including employee surveys an assessments/checklists.
• Organize electronic files and create better working systems for the company.
• Conduct research and compile data for various projects or reports, presenting findings clearly and concisely.
• Communicate with potential vendors on services and pricing.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Act as a gatekeeper, ensuring the executive's time is optimized, and interruptions are minimized.
• Build and maintain positive relationships with key stakeholders, both internal and external.
• Complete company-related purchases on behalf of the CEO.
• Complete ad-hoc administrative tasks and support special projects as assigned.
• Create standard operating procedures.
• Proactively manage the executive's calendar, schedule appointments, and coordinate meetings, ensuring optimal time management and prioritization.
• Prepare and organize materials for meetings, presentations, and conferences, including agendas, reports, and presentations.
• Coordinate travel arrangements, including flights, accommodations, and transportation, and prepare travel itineraries.
• Manage and filter incoming communications (emails, phone calls, correspondence), responding on behalf of the executive or redirecting inquiries as appropriate.

QUALIFICATIONS:

• Bachelor's degree in Business Administration, Communications, or a related field (or equivalent experience)
• Proven experience as an Executive Assistant or in a similar administrative role, preferably supporting C-level executives.
• Exposure to HR activities is a plus.
• Demonstrated ability to plan ahead and anticipate needs.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication skills, both written and verbal, with a high level of professionalism anddiplomacy.
• Proficiency in Google tools and MS Office applications, including Word, Excel, PowerPoint, and Outlook.
• Ability to handle sensitive information with confidentiality and integrity.
• Strong attention to detail and accuracy in document preparation and data management.
• Excellent problem-solving skills and the ability to make decisions in a fast-paced environment.
• Proactive and self-motivated with a can-do attitude.
• Ability to work independently and collaboratively in a team environment.
• Flexibility and adaptability to changing priorities and business needs.

Our working hours are aligned with the US time zone. Our standard working hours are 3pm - midnight, South African time. If you're a dedicated professional who excels at building client relationships and driving results, we invite you to join our team. To apply, complete your application here: https://forms.gle/6q5fbKsSfR8UaAfS7 Job Type: Full-time Education:

• Bachelors (Required)

Experience:

• Executive administrative support: 5 years (Preferred)