Job Description

Executive Assistant (Full-Time, Remote Offshore)
About Us
We are a dynamic firm operating at the intersection of finance and digital assets, dedicated to driving innovation and efficiency. Our team thrives on precision, strategic thinking, and high performance. We value proactive individuals who can provide exceptional support and seamlessly integrate into our fast-paced environment.
The Opportunity
We are seeking an experienced, highly capable, and detail-oriented Executive Assistant to provide comprehensive support to a key executive within our finance and digital assets space. This is a full-time, remote offshore position, open to talented professionals in Latin America or South Africa.
This role is designed to offload a blend of personal and professional responsibilities, allowing the executive to remain sharply focused on core business priorities. A significant portion of these tasks will involve legal-related material, making a background in law or finance particularly valuable. We're looking for someone who excels at managing day-to-day operations and administrative tasks, ensuring everything runs smoothly and efficiently.
Key Responsibilities

• Calendar & Meeting Management: Efficiently manage calendars, schedule meetings, appointments, and calls across various time zones.
• Travel & Event Coordination: Plan and book comprehensive travel arrangements (flights, hotels, transportation, etc.) and coordinate events and logistics as needed.
• Personal & Administrative Support: Handle diverse personal tasks such as bill payments, reservations, and household errands. Provide general administrative and operational support across various functions.
• Legal & Finance Coordination: Assist with tasks in the finance realm, with a strong emphasis on legal-related materials. This includes coordinating contracts, managing signatures, handling detailed documentation, and ensuring meticulous compliance.
• Document Preparation: Prepare presentations, reports, and various documents, ensuring accuracy and professional presentation.
• Information Management: Maintain strict confidentiality and discretion while handling sensitive personal and professional information.

• 2-4 years of experience as an Executive Assistant or in a similar high-level support role.
• Strong organizational and time management skills, with a proven ability to manage multiple priorities effectively in a dynamic environment.
• Excellent written and verbal communication in English.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and comfortable learning new digital tools quickly.
• Ability to work independently and take initiative, proactively identifying needs and offering solutions.
• Ideal Background: A legal background (e.g., paralegal experience) or strong familiarity with the finance sector is highly preferred, given the nature of the tasks involving contracts, legal details, and financial support.
• Comfortable working in fast-paced, changing environments.
• Discreet and able to maintain strict confidentiality.
• Opportunity for Growth: For candidates with a legal background and a desire to be more hands-on with the work itself, there is an openness to facilitate involvement in relevant legal tasks.