Job Description

Executive Assistant (Remote)

Hours: Monday - Friday | 7:00 AM - 3:00 PM SAST

Location: Remote

About the business

We're a next-gen HR and talent solutions business supporting fast-growing companies

with hiring, people ops, and performance. We run lean, move quickly, and rely on tight

execution, discretion, and strong communication.

The role

You'll be the proactive right-hand support to two founders. This is a high-trust role

covering inbox control, scheduling, documentation, financial admin, and personal

admin when needed.

Key responsibilities

1) Work support & operations

Morning inbox triage, prioritisation, and calendar alignment completed early each day End-to-end diary management, meeting scheduling, briefing notes, minutes, and action follow-ups Master document control: contracts, proposals, client records, strict version control Drafting professional comms and managing onboarding/admin via procurement portals Expense tracking, invoice follow-ups, and month-end prep for accountants Light social/content scheduling and basic reporting
2) Personal & life support

Renewals and life admin (insurance, vehicle, household compliance) Family diary coordination and related admin Travel and event planning (flights, hotels, visas, itineraries)

Core skills required

Execution & organisation: Runs multiple workstreams without dropping detail Communication: Strong written English; clear, natural tone with senior stakeholders Judgement & discretion: Handles sensitive information properly, no supervision needed Finance admin: Confident with receipts, expenses, invoices, month-end pack prep Ownership: Proactive, anticipates problems, closes loops

About you

2+ years in EA / Personal Assistant or Office Manager (or similar high ownership admin role) Comfortable working fast, independently, and with shifting priorities Reliable, calm, and detail-focused
Job Type: Full-time

Pay: R18000,00 - R32000,00 per month

Application Question(s):

Do you have experience as a Personal or Virtual Assistant?
Work Location: Remote