Job Description

Our Client in the Automotive Industry is looking for a Department Manager: Incubation Programmes to join their team, in Pretoria.

Responsibilities:

• Department Business Planning:
• Lead the Business Planning Process for the department.
• Business process improvement recommendations.
• Department business process optimization coordination.
• Develops department budget.
• Incubation Programme Management:
• Incubatee sourcing strategy defined and implemented.
• Incubatee sourcing, assessment, short-listing, selection and placement.
• Custodian of the incubatee development process towards creating successful entrepreneurs within the automotive industry.
• Design and Development of the entrepreneur development plan.
• Ensure buy-in from all stakeholders to the plan.
• Monitors milestone achievement against the agreed development plan.
• Assess competence at each milestone on the plan and sign off.
• Implement corrective actions.
• Manage the exit strategy of each incubatee (business).
• Business Development, Marketing And Sales:
• Identify business needs and new opportunities to ensure growth and sustainability.
• Develop proposals and feasibility studies on various potential projects for both the Department as well as the BEE companies.
• Identify stakeholders and funders for IPD as well as to promote the companies in the fields of their expertise.
• Client Identification and engagement for the department as well as projects that are operational within the department.
• Brand representation.
• Marketing activities arranged to promote each of the BEE companies established, showcasing their individual abilities.
• Media publications in automotive related magazines.
• Research into methods to improve the concept.
• Programme/Project Delivery:
• Manages THE COMPANY Risk Profile with regards to production supply stability.
• Ensure delivery as per agreed business plan.
• Ensure delivery in training and mentoring, for the companies, against Incubatee Development Plan.
• Oversee disciplinary processes.
• Performance management for staff and entrepreneurs with the various incubation centres. Review performance data to monitor and measure productivity, goal progress and activity levels.
• Review performance of operational targets of each of the companies and ensure corrective actions are in place for non-performance.
• Oversee implementation of Quality Management Systems within the IPD and BEE companies.
• Ensure Operational facility issues are resolved.
• Ensure Health and Safety requirements are adhered to.
• Intervene and mediate between operators, the bargaining council and the unions during strike actions.
• Ensure the companies have the required assets to deliver on the customerxe2x80x99s requirements.
• Lead price negotiations between BEE companies and their respective Tier 1xe2x80x99s.
• Negotiate contracts with new stakeholders entering the program.
• Represent the Department and THE COMPANY to all stakeholders.
• Ensure effective and efficient utilization of resources in achieving plans and objectives.
• Identify problems, develops alternatives and recommend courses of action in consultation with the Executive: Industry Development, through analysis, interpretation and evaluation of issues.
• Accountable for budget.
• Accountable for risk management.
• Accountable for facility and asset upgrades.
• Advise on architectural requirements of new facility.
• Advise on layout of new facility.
• Compile Business Plan for new concept.
• Oversee compilation of the financial/sustainability model.
• Plan manpower requirements.
• Specify Equipment to be procured and oversee procurement process.
• Oversee installation and commissioning of equipment.
• Marketing activities arranged to promote each of the BEE companies established, showcasing their individual abilities.
• Media publications in automotive related magazines.
• Stakeholder Relationship Management:
• Manage relationships with the relevant role players in accordance with project requirements and dependencies:
• Automotive Industry Stakeholders.
• Business Partners including but not limited to Tier 1xe2x80x99s, OEMxe2x80x99s, Incubatees and any other third parties as required from time to time.
• Operating departments.
• Facilitate meetings with the role players to discuss the roles and responsibilities and possible areas of cooperation, improvement and conflict.
• Obtain mutual agreement on the resolution of issues, meetings required and the delivery of inter-dependent outputs and results.
• Agree to the expected outcomes from each party and set-up SLAxe2x80x99s where required.
• Monitor the performance of all relevant role players continuously to ensure that the agreements and other obligations are honoured.
• Inform the relevant role players of the outcomes, deviations and actions required.
• Maintain and develop relationships.
• Maintain a database of stakeholders/role players.
• Reporting:
• Ensure that the correct project and departmental information is reported.
• Progress against development and incubatee graduation plans.
• Ensure on-time and accurate submission of all required reports.
• Ensure all evidence is collected and filed for auditing purposes.
• Reports on performance to budget.
• Statutory reporting.
• Reporting to different stakeholders as required in the different Incubation Centres.
• Involved in quality non-conformances to Stakeholders regarding the BEE companies supplying Tier 1 Suppliers.
• Reporting to Stakeholders on Injuries on Duty and corrective actions.
• Reporting on project Risk registers for the various sites.
• Reporting on employment and training within the incubation centres.
• Departmental Oversight:
• Compile, review, update and maintain the Departmental Risk registers in line with the companyxe2x80x99s risk management process.
• Business process improvement recommendations.
• Plans, directs and co-ordinates the operations of the department.
• Plan and implement procedures and systems to maximize operating efficiency.
• Establish and maintain necessary controls.
• Ensure compliance with policies and practices and contributes to the development and implementation of THE COMPANY policies and procedures, consistent with the the company strategic direction.
• Manage compliance to the Enterprise Resource Planning system policy, processes and operational requirements.
• Accountable for the implementation and maintenance of all SHEQ policies, procedures and practices.
• People Management:
• Manage employees as appropriate within the department to optimise business performance and the service to customers.
• Ensure staff have the required skills and experience to execute their tasks.
• Conduct Performance Planning Sessions.
• Compile the Performance Management (KPI) documentation in collaboration with the staff member in terms of:
• Job Profile requirements.
• Strategic Performance Objectives.
• Personal Development Plan.
• Track and monitor performance in accordance with policies and procedures and performance planning documentation.
• Continuously provide feedback and coaching to ensure that the staff member/s performs at optimum productivity level.
• Conduct performance reviews in accordance with policies and procedures and take corrective actions where necessary.
• Appraise performance at the end of each performance period in accordance with policies and procedures.
• Cross functional communication from a matrix management perspective.
• Manage departmental staff on multiple sites.

• Bachelorxe2x80x99s Degree (Industrial/Mechanical Engineering, Production).
• Business Management qualification an advantage.
• Technical/Legal Certification.
• Project Management Qualification (1 year diploma).
• A minimum of 10 years working experience, with minimum 5 years in management, complemented by a minimum of 3 years in-depth working knowledge in Manufacturing within the Automotive Sector, Project Management, or similar areas.
• Incubation and or SMME Development experience.
• Experience Quality Management; Production Management, Lean Manufacturing, Business Process Optimization, SHEQ and OHS Legislation and implementation.
• Experience in acquiring and utilizing government and donor funding is an advantage.
• Business analysis.
• Risk management.
• Project management and corporate governance.
• Corporate reporting in line with organisational performance.
• Mentoring and Coaching of Business Owners.
• Component costing and cost structuring.
• Contract drafting/reviewing.
• Union interactions.
• Labour Relations Act.
• PFMA Knowledge.

• Dependant on experience and qualification.

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