Job Description

RESPONSIBILITIES:

• Set standards and establish disciplines to manage the disbursement of Discretionary Grants projects in an objective manner in line with CETAxe2x80x99s Grant Funding Policy.
• Ensure that discretionary grants processes and execution are well-coordinated, managed and disbursed accordingly.
• Provide input into the development of the Learning Programmes Implementation Administration frameworks and strategy.
• Develop supporting tactical plans for the Learning Programmes Implementation Administration business unit to ensure execution of the strategic objectives and goals.
• Drive the implementation of the tactical plan by developing and allocating operational activities to various divisions and ensuring alignment to the achievement of operational targets.
• Ensure the establishment, maintenance and improvement of Standard Operating Procedures, policies, and guidelines relating to the Learning Programmes Implementation business unit in consultation with the Senior Manager: Learning Programmes.
• Provide advocacy on a learning programmes implementation administration perspective to the CETAxe2x80x99s strategic decision-making process.
• Compile reports, and metrics to measure success and inform the business decision making process and realign objectives.
• Keep abreast of changes in legislation, regulations and/or the skills development environment and respond to changes through adjustments to the strategy and tactical plans as required.
• Monitor and continuously evaluate progress of the business unitxe2x80x99s achievements against the tactical plan and strategic objectives.
• Implement the tactical work plan by developing operational activities, ensuring alignment to the achievement of strategic objectives.
• Direct and lead the implementation of learning programme implementation initiatives to support CETAxe2x80x99s and Construction sector skills agenda.
• Oversee the development of quality sector specific learning programmes aligned to the NQF framework.
• Liaise with government entities and provide advocacy on the implementation of learner programmes.
• Partner with construction bodies, the Chambers unit and the Strategy and Research unit to identify skills gaps and ensure the implementation of appropriate learning programmes to address sector gaps.
• Drive a monitoring and evaluation framework for the implementation of learning programmes and ensure compliance from stakeholders on implementation targets and protocols.
• Ensure the analysis of learning programmes implementation trends and the compilation of reports on the implementation progress and performance of stakeholders for submission to the Department of Higher Education and Training.
• Lead and coordinate programme production resources service providers as required to ensure that objectives are achieved against set quality.
• standards.
• Provide input into the business unitxe2x80x99s risk register, ensure the mitigation of the business unitxe2x80x99s risk profile through the application of fraud controls and risk prevention principles and implementing of sound governance and compliance processes and tools to identify and manage risks.
• Monitor changes in the regulatory environment and ensure that appropriate operational controls are implemented to address new requirements.
• Support and provide evidence to all internal and external audit requirements.
• Oversee the maintenance and enforcement of all Learning Programme Administration related Service Level Agreements to minimise business risk and ensure business continuity.
• Ensure adherence in the Learning Programme Administration team to all relevant laws, policies, and Standard Operating Procedures throughout the organisation.
• Prepare and submit to supervisor accurate, complete, and credible monthly reports as required for consolidation and tabling at monthly EXCOs.
• Ensure all work performed is backed up regularly as per ICT policies onto the CETA electronic servers.
• Attend all risk, compliance, ethics and fraud prevention updates meetings, trainings and workshops as scheduled by CETA.
• Ensure that all relevant CETA registers, reconciliations and regulatory reports are compiled and submitted on time.
• Ensure the effective implementation, management, monitoring of the business unitxe2x80x99s budget, and mitigate and report on any variances.
• Contribute to the financial sustainability of CETA by ensuring no wasteful and fruitless expenditures are incurred in responsibility.
• Build and lead an effective and cohesive team through the effective management of divisional resources.
• Build and maintain relationships with all CETA business units for the purposes of expectations management and knowledge sharing.
• Convene and attend meetings and present findings and business cases to relevant stakeholders when required.

MINIMUM REQUIREMENTS/EXPERIENCE/KNOWLEDGE

• A highest qualification in any of the following: Business Administration, Finance/Accounting, Project Management, Public Administration, Law, Learning and development, Education and training or similar.
• Knowledge of QCTO, SETA and CETA Systems
• Valid Driverxe2x80x99s License
• Experience in learning programs Administration xe2x80x93 Operational
• Exeperince in Managing others - Managerial
• Advanced computer skills in MS Office packages
• Experience in developing and implementing key processes and proven/demonstrated ability in implementing projects operational processes.
• The incumbent must have a good understanding and knowledge of skills development legislation, including the Skills Development Act (SDA), Skills Development Levies Act (SDLA), South African Qualifications Authority Act (SAQA Act), Public Finance Management Act (PFMA), etc.

OTHER REQUIREMENTS

• Willingness to work outside of official hours.
• A valid driverxe2x80x99s license and willingness to travel is essential.

The following attributes are necessary to execute the role effectively:

• Problem solving and analysis.
• Ethical consciousness and conduct
• Teamwork
• Customer and service orientated.
• Innovative
• Service Delivery orientated.
• Effective verbal and listening skills.
• Attentive to detail and accurate always

REMUNERATION AND BENEFITS Remuneration for this role is a negotiable basic plus benefits package per annum, in line with the CETA Remuneration Policy and the applicable salary scales. A competitive package will be negotiated to attract best candidates. The appointment will be a long-term appointment linked to CETA licence, subject to satisfactory performance as per Performance Management Policy of the CETA. PLEASE NOTE Shortlisted candidates will be subjected to vetting and assessment process by the CETA; with the successful candidates subjected to security vetting. Interested applicants should send an application letter together with a detailed Curriculum Vitae, copies of academic qualifications and names of three contactable referees through CETA recruitment/vacancy portal. The CETA reserves the right to cancel this advert, and / or not to appoint. CETA will only correspond with shortlisted candidates. If you do not receive correspondence from CETA within 4 weeks of the closing date, please consider your application unsuccessful. Closing date: 8 November 2023 at 23h59 Whites, Indians and coloureds are encouraged to apply. xe2x80x9cCETA is committed to providing equal opportunities and practicing affirmative action employment. It is our intention to promote representativity (race, gender, disability) in the organisation through filling of this position and candidates whose appointment will promote representativity will receive preferencexe2x80x9d.