Job Description

Position summary
Industry: Wholesale & Retail Trade
Job category: Debtors
Location: Cape Town
Contract: Permanent
EE position: Yes
About our company
Clicks Group
Introduction
The Debtors Manager is responsible for overseeing the company's accounts receivable function, ensuring the timely collection of outstanding debts across pharmacy debtors, trade debtors, and UPD accounts. The role involves managing credit control, implementing debt recovery strategies, and maintaining healthy cash flow while minimising financial risk to the organisation.
Job description
Key Responsibilities:
1. Pharmacy Debtors Accounts Management

• Oversee and manage all pharmacy debtors, ensuring accounts are reconciled and up to date.
• Ensure that private pharmacy clients adhere to agreed credit terms.
• Implement effective credit control measures to minimise bad debt exposure.
• Investigate and resolve discrepancies or disputes on pharmacy accounts.

2. Trade Debtors Accounts Management

• Manage trade debtors accounts, ensuring timely invoicing and collection.
• Monitor overdue accounts and escalate collection efforts when necessary.
• Conduct regular credit assessments of trade debtors to mitigate financial risks.
• Implement debt recovery plans for defaulting customers.

3. UPD Account Management & Recovery

• Oversee the management of the UPD (United Pharmaceutical Distributors) account, ensuring accurate billing by the UPD DC's and collections.
• Reconcile UPD payments, resolve disputes, and follow up on outstanding amounts.
• Liaise with UPD representatives (UPD DC's) to streamline reconciliation processes.
• Liaise with Clicks representatives (Account Payable and Store Compliance departments) on overdue reconciling items.

4. Credit Control & Risk Management

• Develop and enforce credit policies to ensure compliance with company financial guidelines.
• Assess new and existing customers' creditworthiness, setting appropriate credit limits.
• Work closely with legal teams on debt recovery actions if required.
• Provide regular reports on debtor aging, collection forecasts, and risk exposure.

5. Reporting & Compliance

• Prepare detailed weekly and monthly debtor reports, including aging analysis and risk assessments.
• Ensure compliance with financial regulations, company policies, and industry best practices.
• Collaborate with internal and external auditors to provide necessary documentation and insights.

Minimum requirements
Qualifications & Experience:

• Education:

• Degree or diploma in Finance, Accounting, Business Administration, or related field.
• CA/CIMA qualification advantageous

• Experience:

• Minimum 5 years of experience in debtors/accounts receivable management, with at least 2 years in a leadership role.
• Job Related Knowledge:

• Accounting systems knowledge (uniSolve & SAP)
• Financial analysis (interpretive skills - management accounts)
• People Management

Job Related Skills:
xc2xb7 Accuracy and attention to detail
xc2xb7 Analytical and problem solving skills,
xc2xb7 Excellent planning and organizational skills,
xc2xb7 Leadership skills
Job Related Competencies:
xc2xb7 Deciding and Initiating Action
xc2xb7 Leading and Supervising
xc2xb7 Persuading and Influencing
xc2xb7 Adapting and Responding to Change
xc2xb7 Working with People
xc2xb7 Writing and Reporting
xc2xb7 Analysing
xc2xb7 Delivering Results & Meeting Customer Expectations