Job Description

Key Responsibilities:

Supplier Payment Management

Manage and authorise daily supplier payments, ensuring payments are made per agreed terms or in time to qualify for settlement discounts. Serve as the first point of contact for all supplier queries and disputes, ensuring prompt resolution and clear communication. Monitor and maintain an accurate supplier age analysis, ensuring no items remain outstanding over 90 days. Ensure all open POs are current and accurately accrued for a month-end. Identify and address any payment anomalies or issues flagged by the team.

Team Leadership

Manage and lead a team of 3 Accounts Payable Clerks, fostering a collaborative and accountable team culture. Provide guidance, support, and training to team members, enabling growth into handling more complex transactions. Conduct regular performance reviews and address issues constructively and in line with company values

Supplier Relationship Management

Build and maintain positive relationships with suppliers, ensuring professional, effective communication and problem-solving. Participate in the onboarding of new suppliers, including documentation checks and system setup. Manage the rentals and landlord account's function, reviewing invoices for variances in rent, municipal charges, and escalation clauses.

Month-End and Financial Controls

Ensure all expenses are accurately captured in the correct period, with necessary accruals done for open items. Support the preparation of the supplier payment forecast, with accuracy especially in the short term (2-month view). Work closely with the finance team to ensure alignment between the PO system and actual expense reporting. Provide accountants with the relevant discount accruals and approvals for the general creditor's accruals.

Audit Support & Compliance

Assist with both internal and external audits relating to the Accounts Payable function. Ensure compliance with internal controls, financial regulations, and policy documentation Support continuous improvement in AP procedures and documentation.

Policy, Systems and Process Management

Develop, implement and continuously improve AP policies and procedures. Collaborate with IT and finance stakeholders to ensure system integrity (SYSPRO experience advantageous). Look for opportunities to automate or streamline existing processes for efficiency and accuracy.

Experience and Qualifications:

Grade 12 certificate with accounting Certificate/Diploma in Finance or Business Administration Finance Degree and SAIPA accreditation advantageous 5+ years' experience working within an Accounts Payable team, including at least 3 years in a supervisory role Retail environment experience preferred Proficient in Microsoft Excel SYSPRO experience advantageous

Skills:

Strong business and financial acumen Hands-on, detail-oriented, and proactive approach Strong interpersonal and communication skills Able to handle pressure in a fast-paced, high-volume environment Strong organisational and multitasking abilities Technically savvy and open to process innovation Professional maturity and ability to work independently

Preference will be given to employees from designated groups in line with the provision of the Employment Equity Act No.55 of 1988(and any amendments thereto)

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