Job Description

A vacancy exists for a

Creditors Clerk

within Kazang Connect

Job Purpose

To ensure accurate and timely processing of supplier invoices, payments, and reconciliations, maintaining compliance with company policies and supporting the finance team in achieving operational efficiency.

Responsibilities of the role include:

Capturing creditors invoices on a weekly basis Reconciling company records to creditors statements - creditors reconciliations Preparing & sending out remittance advice + Prepare & submit creditor payments when due & on time
+ Complete month end creditors recons for sign off by the Assistant Accountant
+ Query resolution - address supplier queries
+ Loading daily payments each morning & afternoon onto banking system
+ Sending proof of payments to suppliers
+ Preparation of invoices for monthly Agent commission
+ Payment of monthly Agent commission
+ Onboarding & vetting of all new Agents
+ Ensuring that the creditors age analysis is reviewed monthly
+ Processing of pro-forma invoices for vendors
+ Adding of new beneficiaries onto the banking system
+ Ensuring invoices are properly authorized in accordance with levels of authority
+ Intercompany invoicing (processing and generating)
+ Request missing invoices and supplier statements where required
+ Ensure credit notes and refunds are captured on the system and paid/offset by the supplier
+ Prepare supporting documents and verifications for onboarding of new suppliers
+ Reports to: Senior Financial Accountant

Key Responsibilities

Invoice & Payment Processing

Capture supplier invoices accurately and timeously on the accounting system. Verify invoice details against purchase orders and authorization levels. Prepare and process weekly and monthly creditor payments in line with due dates. Load daily payments onto the banking system and ensure correct beneficiary details.

Reconciliations & Reporting

Perform monthly creditors reconciliations and resolve discrepancies promptly. Review and maintain creditors age analysis, ensuring accuracy and completeness. Prepare month-end reports for review and sign-off by the Assistant Accountant.

Supplier & Agent Management

Address and resolve supplier queries efficiently. Request missing invoices and statements where required. Onboard and vet new suppliers and agents, ensuring compliance with company requirements. Prepare supporting documentation for supplier onboarding and verification.

Compliance & Controls

Ensure invoices are properly authorized according to company approval matrix. Maintain accurate records for audit and compliance purposes. Process credit notes and refunds, ensuring correct allocation and payment.

Additional Duties

Prepare and process monthly agent commission invoices and payments. Handle intercompany invoicing and reconciliations. Add new beneficiaries to the banking system securely.

In order to be considered for the position, the following requirements must be met:

Grade 12 (Matric) essential; Finance-related qualification advantageous. Minimum 3 years' experience in a Creditors role. Proficiency in

Sage Evolution

(or similar accounting software). Advanced

Excel skills

(pivot tables, VLOOKUP, formulas) Strong analytical and problem-solving ability

Behavioural Competencies Required:

Deadline-driven and highly organised. Ability to work under pressure in a fast-paced environment. Strong attention to detail and accuracy. Team player with excellent communication skills. * Flexible and adaptable to changing priorities.