Job Description

Our client is looking to employ a Creditors Clerk (Accounts Payable).

Overview
This person acts as a creditors clerk of our client.

• The candidate has to have good interpersonal skill and the ability to deal with a variety of individual personalities
• This person must be able to effectively work in a team and produce work of a high quality
• The candidate must be able to work under tight deadline pressure and ensure that all deadlines are met.
• This candidate needs to effectively be able to manage stressful situations and effectively manage numerous supplier accounts.
• As our industry is very dynamic the person must be able to adapt to an ever changing environment.

Primary

• Creditors (Accounts Payable)

o Monitor mailing address to identify all Financial documents and statements that are being received from current suppliers.
o Ensure all invoices/ statements are timeously saved on the shared network as well as printed out to be filed
o Capture/Process all invoices into the financial accounting system timeously and accurately to the correct GL Distributions

o Liaising with suppliers where statements or other documents have not been received to ensure adequate accruals etc. are done
o Ensure that all invoices are appropriately authorized according to approved delegation of authority.
o Ensure that all supplier invoices are matched to a purchase order and where applicable a signed delivery note.
o Preparation of creditor reconciliations and following up on unreconciled differences.
o Ensure that all creditor reconciliations have at the minimum the following before submitting for approval:
xe2x96xaa Supporting invoices / statements, all appropriately approved
xe2x96xaa The creditor ageing is printed off the financial system and attached to the payment pack
xe2x96xaa Full recon detailing any amounts being withheld or showing reconciling items, etc.
xe2x96xaa Signed off as preparer
xe2x96xaa Product Recon (Where applicable)
o Ensure that all creditors are paid strictly according to terms unless otherwise approved.
o For all new creditors, ensure that valid, formal documentation containing suppliers banking details are attached in the recon to be approved by financial manager.
o Before creating the new supplier on the financial system, our terms and conditions must be accepted, signed and sent back to the creditors department.
o Adhere to company processes and deadlines at all times.
o Forecast cash flow needed for the necessary creditor payments due at various payment times. Communicate with creditors manager to ensure that sufficient funds available for payment on necessary dates.
o Ensure that a month reconciliation/report is complete with all necessary detail for the company Creditors Manager and Financial Manager.

Requirements
Qualifications:

• Grade 12 qualification or higher
• Great Plains experience will be advantageous
• Computer literate xe2x80x93 Excel, PowerPoint, Outlook, Word xe2x80x93 able to do basics of creating documents xe2x80x93 presentations, graphs etc.

Experience:

• At least 5 yearsxe2x80x99 creditors and telecommunication industry experience

Remuneration
R216k xe2x80x93 R252k

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