Job Description

Position summary
Industry: Wholesale & Retail Trade
Job category: Property and Real Estate
Location: Cape Town
Contract: Permanent
Remuneration: Market related
EE position: Yes
About our company
Clicks Group
Introduction
We are seeking to employ a Compliance Administrator to work within the Property & Store Design Team. The role will be based at Clicks Head Office and will report into the Store Development Manager.
Job description
Purpose:
To facilitate the organization's compliance with building regulations by acquiring required occupancy and compliance certificates for all operational premises and maintaining a legally compliant and secure environment to safeguard the safety and well-being of employees, contractors, and customers.
Job Objectives:

• To prepare and compile council submission documentation accurately and in full.
• To co-ordinate and oversee council submission process, as well as monitor progress through each approval stage.
• To handle and address submission appeals, address queries and resolve disputes raised to prevent delays in certification.
• To manage the process of acquiring and renewing occupancy certificates, as well as ensuring all documentation and inspections are completed correctly and on time.
• To collaborate with internal and external stakeholders, including relevant authorities and contractors to ensure efficient processes for inspections, certifications, and permits.
• To identify potential compliance risks and recommend mitigation plans to senior management.
• To maintain up-to-date and accurate records of all building certifications, permits, and inspection reports.
• To track progress, monitor and report on submissions and relevant projects.
• To conduct an annual review of occupancy certificates to ensure that all sites are up to date and compliant.

Minimum requirements
Education:
Essential:

• 3-year Diploma or Degree in Building Science, Civil Engineering, Occupational Health and Safety, or a related field.
• Certification in building compliance or health and safety.

Desirable:

• Health and safety qualification
• Technical qualification in maintenance
• Advanced training in building auditing.
• Membership in a professional body, i.e. SA Council for the Project and Construction Management (SACPCMP) or the SA Institute of Occupational Safety and Health (SAIOSH)

Job Experience:
Essential:

• 3 years' experience working in any industry in a similar role.
• 2 yeras experinace leading multiple projects
• 2 years experiance working with municipal councils or regulatory bodies to process permits or certificates

Desirable:

• 2 years maintenance planning experiance
• 1 year experiance managing operational compliance for buildings and addressing non-compliance issues

Job related skills:

• Project Management
• Planning and Organising Skills
• Ability to handle multiple projects concurrently
• Attention to detail.
• Communication Skills
• Analytical Skills
• Conflict Management
• Time Management
• Document Management

Job related knowledge:

• Understanding regulatory compliance
• Knowledge of building regulations.
• Familiarity with the Occupational Health and Safety Act (OHS Act) and its application to building safety.
• Understanding of risk management processes.
• Knowledge of municipal zoning regulations and certification processes.

Essential Competencies:

• Adhering to Principles and Values
• Planning and Organising
• Delivering Results and Meeting Customer Expectations
• Analysing
• Relating and Networking
• Adaptng and Responding to Change