Job Description

Closing Date 2025/07/09
Reference Number MSA250626-1
Job Title Company Secretarial Officer
Job Type Permanent
Department Cosec
Number of Positions 1
Location - Town / City Cape Town
Location - Province Western Cape
Location - Country South Africa
Minimum Education Level Diploma | Advanced Certificate
Job Category Legal
Job Advert Summary
Moore Cape Town is part of a leading international network of accounting and consulting firms. We are currently seeking a Company Secretarial Officer to join our dynamic team.
At Moore, we foster a culture of collaboration, teamwork, and mutual respect. We offer a supportive environment where individual contributions are valued, and professional growth is actively encouraged. Our Company Secretarial division works with a diverse portfolio of clients, providing meaningful opportunities for learning and development.
We're looking for a candidate who:

• Holds themselves to high standards of quality and professionalism.
• Demonstrates strong technical competence in company secretarial practices.
• Possesses excellent interpersonal and communication skills.

Minimum Requirements
Work Experience:

• Minimum 4 - 6 year's relevant experience in an accounting / audit / legal firm.
• Proficient in Microsoft Office
• Knowledge of Cosec software, Greatsoft would be an advantage

Minimum level of Education/ Qualifications Required:

• Grade 12 and
• Chartered Secretary (CGISA) / other relevant qualification

Knowledge, Skills and Abilities:

• In-depth knowledge of the Companies Act, Close Corporations Act, and statutory registrations.
• Proven ability to apply this knowledge in a practical, real-world context.
• Exceptional attention to detail and a proactive approach to problem-solving.
• Effective client liaison skills, with the ability to build and maintain professional relationships.
• High level of computer literacy, with a focus on accuracy and precision in digital tasks.

Personal Qualities:

• Excellent communication and interpersonal skills
• Analytical, methodical, and well-organised
• Accurate with good attention to detail
• Patient, professional, and maintains confidentiality
• High standards of quality, conscientious, and responsibility
• Works effectively under pressure
• Strong time management skills

Duties and Responsibilities
Main Purpose of Position:
The primary focus of the role is to manage a portfolio of clients attending to their company secretarial statutory compliance, including handling their Annual Returns Portfolio, their Beneficial Ownership Registers, and maintaining statutory files for clients.
Manage a portfolio of clients in relation to:

• Attending to the secretarial duties of companies, close corporations and related functions.
• Attending to registrations with statutory bodies such as CIPC.
• Attending to the administration relating to various COSEC functions within the department including, attending to the Annual Returns, the Beneficial Ownership Registers, and maintaining statutory files for clients.

Key Responsibilities:

• Preparation and implementation of all documentation relating to the new companies and shelf companies' registration.
• Preparation and implementation of all documentation to deregister a company or close corporation and/or reinstate a company.
• Preparation and implementation of all the documentation relating to director appointments, resignation, and/or removal.
• Preparation and implementation of the necessary documentation for the appointment/resignation of an auditor.
• Preparation and implementation of documentation relating changes to registered office address of company and year end changes.
• Preparation of Factual Findings Reports/Accounting Officer's Reports.
• Preparation of dividend declarations.
• Preparation and implementation relevant documentation relating to various amendments to the Memorandum of Incorporation ("MOI") of a Company, including name changes, increase/decrease of share capital and conversion of shares.
• Prepare all relevant documentation relating to allotment of shares, transfer of shares and share buy backs.
• Attending to the non-resident endorsement of share certificates.
• Attending to the annual returns and beneficial ownership process.
• Updating and maintaining company share registers.
• Preparation of Confirmation letters relating to Shareholding, Directors, Registered Address of company and Solvency Certificates.
• Liaising with management, clients and CIPC.