Job Description

Job Purpose:

To support and assist in carrying out administrative duties relating to Operational Committees meetings and to perform general office administration as required.

KEY PERFORMANCE AREAS

PRINCIPAL ACCOUNTABILITIES

Secretariat Function

Fulfil functions on Operational Committees, prepare and distribute the necessary information/packs and meeting agendas in advance for meetings Compile Operational meeting agendas in consultation with the chairpersons of the Operational committees Ensure the successful delivery of all Operational meetings packs. Ensure accurate recording of minutes and timeous circulation to the Operational Committee Members. Timeous compilation and circulation of action items; following up on action items for presentation for the next meeting. Facilitate, finalise and file round robin resolutions accordingly. Act as Committee support for EXCO and Workings Committees; and communicate decisions from EXCO for Board submission Attend to assigned Operational Committees, take minutes when required and fulfil all reasonably expected administrative functions relating to the position

General Administration

Logistical arrangements for relevant supporting committee meetings (booking the room, arranging equipment and arranging with IT to set up Boardroom) Load the agenda and supporting documents on the CoSec shared point System Record keeping and maintaining a secure electronic and hard copy of minutes in the minute book Maintain the electronic and hard copy filing of all committee documentation. Handle internal stakeholder queries and deal with correspondence Keep up-to-date Operational committee membership and attendance registers Manage monthly departmental meetings and minutes Other general administrative duties in support of the Assistant Company Secretary and related tasks or areas of responsibility as and when required

Safety

Collect and ensure that the department submit the Lebo observation Monthly Attend Lebo Operational committee meeting as and when required

COMPETENCIES

Job Specific and Behavioural

Time & Self-Management Trust & Credibility Motivation to Learn Communication Problem Solving Resilience & Stress Management Drive (Results Orientation) Excellence / Quality orientation Adaptability / Flexibility Customer Service Orientation Relationship building Teamwork

Knowledge and skills

Knowledge of relevant Necsa structures, governance policies, and procedures. Basic understanding of the Companies Act and King IV corporate governance requirements. Communicate complex governance related issues Ability to engage/communicate with Senior Management. Ability to adapt to changing internal and external environments and can support teams to do the same

Qualifications and Experience:

3 years National Diploma in Secretary/ Administration or equivalent Studying towards a CIS (Chartered Institute of Secretaries) qualification will be an advantage. Minimum 3 years administrative experience, corporate environment or related position

Closing date:

07 November 2025

HR Contact details



Tel: 064 036 5248

Important:

Necsa Group is committed to Employment Equity when recruiting. Therefore, priority will be given to African Females and people with disabilities, in support of achieving our Employment Equity targets.

GENERAL:

Should you not hear from us within 30 days of the closing date, please consider your application unsuccessful