Job Description

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Overview

We are seeking a highly capable

Bookkeeper & Administrative Operations Associate

who is confident in QuickBooks and comfortable handling a blend of bookkeeping, data entry, and general administrative tasks. This role requires someone who can

think independently

, use their head, take initiative, and operate with a strong sense of ownership. The ideal candidate is

easygoing, adaptable, and willing to jump into any task

needed to keep operations running smoothly.

Key Responsibilities

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1. Bookkeeping & Financial Support (QuickBooks)

Maintain accurate financial records in QuickBooks (bank reconciliations, categorisation, month-end tasks). Process invoices, bills, payments, and receipts. Monitor accounts payable and receivable. Support basic reporting such as profit & loss summaries and balance checks. Assist with preparing information for external accountants or auditors.

2. Administrative & Operational Support

Handle daily administrative tasks to support business operations. Perform high-accuracy data entry across multiple systems and spreadsheets. Prepare spreadsheets, reports, and simple dashboards as required. Assist with customer or internal queries and follow-ups. Maintain digital filing, record-keeping, and general office organisation.

3. Problem Solving & Initiative

Use sound judgement and common sense when handling tasks. Identify operational gaps and recommend practical solutions. Work independently without needing constant supervision. Manage competing priorities with a calm, easygoing approach.

4. General Support (Willing to Do Anything Needed)

Assist with miscellaneous admin, operations, or support tasks as they arise. Step into new tasks confidently, even if not part of the typical bookkeeping workflow. Provide flexible support across teams whenever required.

Required Skills & Experience

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Proven experience with

QuickBooks Online

. Strong bookkeeping fundamentals. Solid administrative background with excellent organisational skills. Strong data entry accuracy and attention to detail. Proficiency in Google Workspace or Microsoft Office. Comfortable preparing spreadsheets, basic reports, and simple graphs. Ability to think critically and work things out independently. Calm, professional, and easy to work with. Flexible attitude and willing to take on a wide variety of tasks.

Working Hours

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EST timezone

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Remote