Job Description

Experience Required:

Two years of relevant administrative experience in the motor industry which includes at least six months' experience in invoicing; OR, any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Experience in automotive retail environment either in cashier or sales.

Qualifications Required:

Senior Certificate (Grade 12)

Other Requirements:

Valid, unendorsed drivers license Computer literate A working understanding of Automate is required. Knowledge of basic arithmetic Knowledge of basic bookkeeping Knowledge of relevant dealership stock and sales policies and procedures. Understanding of the compliance governing the retail industry would be an advantage.

Key Tasks:

Invoice vehicles accurately and timeously in accordance with the offer to purchase authorized by management. Ensure accurate and timely (daily) capture of purchase invoices. Bring vehicle into stock. Invoicing vehicles out. Create purchase orders to suppliers for recon and fitments; ensuring that each payment has an order number. Raise/ create cheque requisitions in accordance with standard processes and policies. Verify creditor invoices. Contact suppliers regarding outstanding invoices and capture. Monthly reporting on outstanding orders. Balance vehicle costing on Automate to the department manager's cost sheet. Ensure required documentation is available in the deal file before invoicing. Assist stock controller in reporting of sales cards. Daily debtor's allocation and updates to back office. Report any deviations to the Financial Manager. Stock takes (twice a week) of all vehicles bringing vehicles into stock. Provisions on all vehicles that are in stock. Update stock list with retail prices. Control of the Demo Fleet, updating reports to Matrix, back office and weekly stock takes. Responsible for registration and licensing documents for the used vehicle department. Work closely with the Sales Executives and Sales Manager/s. Attend all relevant OEM training courses, and any other developmental training opportunities allocated.

Essential competencies (essential for meeting nearly all job objectives):

Communication skills in English (read, write & speak) but also able to effectively communicate with customers and colleagues/stakeholders. Interpersonal ability; working with people, relating to others. Highly developed ability to organize, control and multi-task. High attention to detail and accuracy. Making decisions within scope of responsibility and taking action. Initiative and problem-solving abilities Delivering results and meeting customer expectations. Customer orientation; a commitment to service excellence and customer satisfaction. Analysing Planning and organizing; monitoring own performance against expectations/ targets/ deadlines. Coping with pressure and setbacks; able to work productively in a pressurized environment. Team work orientation, yet still able to work independently with minimal supervision.

Personal Attributes:

Highly self-motivated and able to maintain a positive, cheerful outlook. Ethical Reliable Able to work flexible hours including one weekend day and holidays to meet the needs of the business. Results driven and orientated * A willingness to learn