Job Description

Motus Toyota Cape Gate

currently holds a vacancy for an

Administrator: Vehicle Invoicing and Licencing

reporting to the

Manager: Finance

The person in this position will be responsible for invoicing and registering vehicles, registering warranties and processing sales journals and stock sheets.

Receive and ensure that vehicle deal files are signed by the Dealer Principal and Sales Manager Ensure that relevant documentation is on file (OTP, any trade-in documentation, cost sheets, Client's ID, change of ownership signed) Complete stock card and obtain books and documents from Stock Controller Invoice vehicle according to OTP including sundries after verifying that figures are correct Enter deal file in register and D.O.C Complete change of ownership Verify if there are any monies outstanding on trade-ins Bring trade-in into stock by noting in the stock book and capturing on computer system Complete and stamp service book Ensure that deal file has duplicates of ID, of trade-in registration and of new vehicle registration Capture invoice credit notes, sundry invoices and sundry credit notes in respective journals (ensure that all costs are reflected) Verify that the sales journals balance after every transaction Ensure that at month-end the sales journal agrees with D.O.C and with Manager's D.O.C Print month-end journals for Accountants Enter in stock book and computer system all movement of vehicles (in and out) Print stock sheets for Managers and Dealer Principals weekly Retrieve e-mail information and distribute Update DIMS (Dealer Information Management System) Submit fleet claims monthly within Toyota prescribed time limits Note, follow up and re-submit (if necessary) fleet claim rejections Open vehicle debtor accounts Follow up on outstanding accounts for vehicle debtors and attend to vehicle debtor's inquiries File invoices and receipts File vehicle deal files Receive, allocate and follow up on traffic violations Assist the Stock Controller and the Financial Manager Perform any other reasonable duty which may be required from time to time

KNOWLEDGE, SKILLS AND QUALIFICATIONS:

A minimum of Grade 12 Computer Literate - Excel & MS Word Clear Criminal Record Attention to Details Knowledge of Kerridge and E-Toyota is essential * Good Interpersonal & Communication Skills with ability to operate under pressure and in a team environment