Job Description

Title of Position

Administrator: Department (Internal Only)

Post Number

8024063

Faculty/Department

University of the Western Cape -> Education -> Educational Studies

Type of Position

Permanent - Full Time

Length of Contract Period

Location

Main Campus - Bellville, WC ZA (Primary)

Closing Date

2/10/2023

Role Clarification & Key Performance Areas

The Faculty of Education has a long history of productive engagement with the key issues facing education in South Africa. We offer innovative, research-based teacher education programmes and run large postgraduate programmes in various disciplines in education. Our dedication to improving the education system has led to engagement with schools in research and school improvement projects.

The Faculty of Education seeks to appoint an Administrator: Department in the Department of Educational Studies, to assist with all departmental administrative processes, in order to ensure alignment and compliance with central administrative systems and procedures.

Key Performance Areas

The successful candidate will be expected to: Assume the role and responsibilities of an Administrator: Department which involves, and is not limited to, the following:

• Academic Administration: Assist with applications and admissions process, registrations, examination and marks administration, check documentation, contact applicants, liaise with Faculty Office and internal stakeholders regarding selections, assist with postgraduate promotions processes etc.
• Enquiry Management: Respond to queries (verbal, written or telephonic) relating to programmes offered in the Department in consultation with the Head of Departmental
• Marks Administration: Capture all marks on the marks administration system (UG / PG: assignments, tutorials, tests, exams, SDAs etc)
• Committee Administration: Compile agenda items and meeting documentation as required by Faculty / Departmental and Institutional committees
• Financial Administration: Monitoring of departmental budgets, assist with collation of data for budgets, coordinate all purchasing /procurement for department in consultation with faculty office, obtain quotes etc.
• Meeting Administration: Arrange meetings as required, meeting administration including scheduling, collation of documentation, securing venues, arranging catering etc.
• Marketing and Recruitment: Assist with all marketing, recruitment and promotional drives for the department
• General Administration: Administrative support to the Departmental Chair, distribution of messages and mail to staff within the department, departmental minute taking, general student queries provide reports and information to HoD as required
• Assets Management: Equipment maintenance, monitor assets within the department
• Event administration: Assist with organisation of events, communicating with internal and external stakeholders
• Human Resources Administration: Liaise with employees / candidates regarding documents for contracts, liaise with Faculty office regarding contract appointments, record keeping, work study management

Minimum Requirements

• Three year post matric qualification (NQF 7) with at least 2 years' relevant Higher Education experience OR
• Matric plus 3-5years' relevant Higher Education experience
• Working knowledge of a student enrolment management system / University systems (SASI, MAS etc).
• Proficient in MS Office

Added Advantages and Competencies:

• Experience in student administration and the student life-cycle
• Excellent organisational and time management skills
• High level of assertiveness
• Planning and problem solving skills
• Attention to detail

In your application, you are encouraged to highlight your strengths and also include anything else that you feel may be pertinent to the selection panel. Please attach your covering letter, a detailed curriculum vitae and highest qualification to your online profile. To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers at https://uwc.hua.hrsmart.com/hr/ats/JobSearch/viewAll. For any queries, please contact the Human Resources Department at +27 21 959 4063/9763/9708/3551/3756 or email: e-recruitment@uwc.ac.za

EQUITY DISCLAIMER: In line with the University's commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with Employment Targets of the University. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.

University of the Western Cape