Job Description

Duties/Pligte
Drafting inputs into the Strategy and Business Plan of the Museum in respect of financial management. Rendering administrative and secretarial assistance to the Director and the Museum's Advisory Board. Providing ad hoc, monthly quarterly and annual reports as per the Museum's Business Plan as and when required. Procuring goods and services in line with the finance policy of the University. Assisting management with managing the Museum's assets and updating the assets register. Administering externally sourced funds and funding contracts linked to the Museum. Assisting the cost centre owner in managing the Museum's budgets. Inventory control and procurement. Administering vehicle pool bookings. Administering bookings for the use of the Museum. Administering procurement of goods and services from internal suppliers. Issuing goods received notes. Administering the requisition of diverse payments. Administering contracts and payment of suppliers. Managing debtors and creditors. Administering cashier deposits. Filing all financial records for audit purposes. Liaising with the Finance and Procurement Division. Putting in place systems of internal financial control. Introducing and administering a transparent bookkeeping system for the Museum. Executing ad hoc functions and administering overtime payments as directed by the cost centre owner.


Job Requirements/Pos Vereistes
A three-year qualification (NQF 6) in office administration/management. At least two years' relevant experience in an office administration environment. Hands-on experience in financial management and procurement using Oracle Cloud Financials (OCF) or a similar financial system. Computer literacy in the MS Office Package (Word, Excel, PowerPoint) and Oracle Cloud Financials (OCF), or a similar financial system. Excellent written and verbal communication skills. Strong interpersonal and communication skills, with the ability to engage confidently across multiple stakeholder groups. The ability to work in a diverse and changing environment. The ability to work overtime based on the operational requirements of the Museum.


Recommendation/Aanbeveling
* None.