Job Description

Title of Position
Administrative Officer: Faculty
Post Number
8033992/ ITS S391 (New ITS E035)
Faculty/Department
University of the Western Cape -> Education -> Educational Studies
Type of Position
Permanent - Full Time
Length of Contract Period
Location
Main Campus - Bellville, WC ZA (Primary)
Closing Date
19/9/2025
Role Clarification & Key Performance Areas
The Faculty of Education has a long history of productive engagement with the key issues facing education in South Africa. We offer innovative, research-based teacher education programmes and run large postgraduate programmes in various disciplines in education. Our dedication to improving the education system has led to engagement with schools in research and school improvement projects.
As part of the strategic plan for Teaching and Learning, the university is vigorously promoting the Scholarship of Teaching and Learning. The Faculty of Education seeks to appoint an Administrative Officer in the Department of Educational Studies to assist with all administrative processes in order to ensure alignment and compliance with central administrative systems and procedures.
Role Clarification & Key Performance Areas:
The duties and responsibilities of the successful incumbent will include, but not be limited to the following:

• Academic Administration
• Marks Administration
• Enquiry Management
• Financial and Human Resources Administration
• Asset Management
• Events Administration
• Committee Meeting Administration
• Marketing
• General Administration
• Teaching Practice Administration, including

• Administrative support to the Teaching Practice Co-ordinator; communication about teaching practice placements with staff, students, supervisors and schools
• School-related Administration: Manage students' portfolios; filing; record keeping; preparing documentation for meetings; telephonic communication with all stakeholders; documenting the teaching practice experiences of students; preparing reports on schools; advising students on school choices for placement; advising schools and other stakeholders on student placements, and final placement of students
• Micro teaching lab Management: Maintenance of the micro teaching labs, equipment, and teaching practice resources, and administer lab bookings.

Minimum Requirements

• Grade 12 and at least a post-matric qualification at NQF level 6
• At least 3 years' administrative experience (at least 2 years should be within Higher Education)
• Working knowledge of a student enrolment management system / University systems (SASI, MAS, etc)
• Experience in financial administration
• Computer Literacy, including proficiency in Microsoft 365 and Google Workspace

Added advantages:

• A Bachelor's degree at NQF level 7
• Experience in teaching and learning resources

Required Competencies:

• Knowledge of student administration and the student life-cycle
• Excellent organisational and time management skills
• High level of assertiveness
• A high degree of professionalism
• Planning and problem-solving skills
• Attention to detail
• Record keeping
• Minute-taking
• Excellent interpersonal skills
• Ability to work as part of a team

For further information regarding this position (but not applications), please contact the HOD, Dr Lucinda Du Plooy, via email at lduplooy@uwc.ac.za.
In your application, you are encouraged to highlight your strengths and include anything else you deem exceptional and outstanding to be considered by the selection panel. In addition, please attach a cover letter motivating your suitability, a detailed curriculum vitae including contact details of three referees, and your highest qualification to your online profile.
To be considered for this vacancy, you must click on the Apply for this Job link below or apply directly via UWC Careers at https://uwc.hua.hrsmart.com/hr/ats/JobSearch/viewAll. For any queries, please contact the Human Resources Department at +27 21 959 4063/9763/9708/3551/3756 or email: e-recruitment@uwc.ac.za.
DISCLAIMER: By applying for the position, you consent to the University sharing your application, including curriculum vitae, with University stakeholders to process the application. In line with the University's commitment to diversifying its workforce, preference will be given to suitably qualified applicants in line with our Employment Equity Targets. The official retirement age at UWC is 65 years. The University reserves the right to not make an appointment, make an appointment at a different level, seek additional candidates and may conduct competency assessments.

Skills Required