Job Description

Duties/Pligte
Providing administration and financial support to the IT management and staff. Administrating and processing items for procurement as logged and delegated via the SU internal logging system, including obtaining quotations from service providers when required, goods receipts and payment. Monthly reconciliation and payment of the IT credit card. Processing staff and student expense reimbursements. Requesting and administrating for new vendor registration on the University's creditors system. Checking compliance of transactions and processes with IT and the University's policies. Handling enquiries from and liaising with vendors, IT staff, IT senior management and other support environments, with a strong focus on finance and procurement. Coordinating registration and payment for IT staff training and workshops as approved by the IT management. Completing annual staff training reports submitted to HR. Paying the commitments that are due monthly (from contracts and tenders). Closing recons of listed expense items monthly to ensure that information is available for quick decision making. Processing and administration of monthly asset transactions, write offs, corrections, transfers and in transit requests. Conducting and coordinating the annual IT asset certification process. Responsible for maintaining the database / electronic filing of all IT contracts and tenders. Requesting and coordinating supporting documentation required for licence and subscription renewals. Assisting with the preparation of information required for reporting purposes or the annual budget processes. Preparation of journals for corrections on cost centres, transfer of funds between cost centres, or refunds for projects completed by the Network Infrastructure team. Handling enquiries from and liaising with staff, students, service providers and the public. Assisting with monthly and financial year end processes.



Job Requirements/Pos Vereistes
A financial diploma (at least on a level NQF 6), or administrative diploma (with accounting as part of the qualification), or equivalent qualification. Four years' relevant working experience in finance

and

office administration. Computer proficiency in Excel, MS Word and Outlook. Excellent verbal and written communication skills. An independent, responsible, problem-solving, and collaborative working approach. The ability to work as part of a team and providing peer support. Sound judgement and strong interpersonal skills, with the ability to interact with diverse individuals. Exceptional customer service orientation. The ability to multitask, have good organisational and prioritising skills to manage time and tasks effectively within deadlines, without compromising attention to detail, quality and accuracy.



Recommendation/Aanbeveling
Experience at a higher education or similar institution. Knowledge of Stellenbosch University's financial system (TeraTerm and OCF) and other applicable systems (MS Teams, Jira call logging). * Exposure to or experience within an IT division.