Job Description

Duties/Pligte
Coordinating the administrative component of the Department, including providing assistance to the departmental Chair, conducting departmental secretarial and administrative duties, and coordinating departmental functions. Administration of the departmental cost points and processing all financial transactions of the Department, including obtaining quotations from service providers and all forms of payment on the Stellenbosch University (SU) financial system. Academic administration of undergraduate students within the Department, with limited ad hoc support to postgraduate students in SAGWRI. Performing selected asset and risk management actions related to the Department's facilities and activities. Coordinating networking with other University divisions such as IT, HR, Finance, Facilities Management and Campus Security. Handling enquiries from and liaising with staff, students, service providers and the public. Administration of social impact projects. Providing ad hoc administrative support to research activities within the Department/SAGWRI.


Job Requirements/Pos Vereistes
A financial or administrative diploma/certificate, or an equivalent qualification. Four years' working experience in finance and office administration. Demonstrated ability to engage professionally with clients and stakeholders, ensuring a high standard of service delivery and effective relationship management. Proficiency using systems to support finance, HR, procurement, or facility operations. Proficiency in Microsoft Office, and especially Excel. Excellent written and verbal communication skills. Excellent organisational skills. The ability to work well under pressure and within deadlines. The ability to function in a multilingual and diverse environment.


Recommendation/Aanbeveling
* None.