Job Description

Duties/Pligte
Providing administrative support. Providing financial support, including the capturing of transactions on Stellenbosch University's financial system. Financial administration of cost centres and the management of journal requests. Internal and external liaising with University management, staff and vendors. Handling sensitive information and maintainingthe confidentiality thereof. Creating and maintaining databases. Making travel and accommodation arrangements, including conference registrations. Providing secretarial support at meetings. Taking, distributing and following up on minutes for relevant meetings. Arranging meetings, as well as official and social functions when required.


Verskaf administratiewe ondersteuning. Bied finansiele ondersteuning, met inbegrip van die vaslegging van transaksies op die Universiteit Stellenbosch se inansiele stelsel. Finansiele administrasie van verskeie kostepunte en die bestuur van joernaalversoeke. Interne en eksterne skakeling met Universiteitsbestuur, personeel en verskaffers. Hantering van sensitiewe inligting en handaaf die vertroulikheid daarvan. Die skep en instandhouding van databasisse. Die tref van reis- en verblyfreelings, insluitend kongresregistrasies. Verskaf sekretariele ondersteuning by vergaderings. Die skryf, verspreiding en opvolg van notules vir toepaslike vergaderings. Reel vergaderings, asook amptelike en sosiale funksies wanneer nodig;



Job Requirements/Pos Vereistes
At least a national senior certificate (NQF Level 4). At least two years' relevant work experience. In depth experience of the OCF system. Excellent written and verbal communication skills. Computer literacy in Microsoft Office. Proven organisational and administrative skills. Proficiency in handling multiple tasks simultaneously. Good time management skills. The ability to take initiative. The ability to work well in a team context. The ability to work precisely and meticulously.


Minstens 'n nasionale senior sertifikaat (NKR-vlak 4). Minstens twee jaar se toepaslike werkservaring. In diepte kennis van die OCF*-stelsel.
Uitstekende skriftelike en mondelinge kommunikasievaardighede. Rekenaargeletterdheid in Microsoft Office. Bewese organisatoriese en administratiewe vaardighede. Die vermoe om verskeie take gelyktydig te hanteer. Goeie tydsbestuurvaardighede. Die vermoe om inisiatief te neem. Die vermoe om goed in spanverband te werk. Die vermoe om akkuraat en sorgvuldig te werk.



Recommendation/Aanbeveling
Proven, relevant secretarial and administrative experience in a university environment. Advanced computer proficiency regarding, amongst others, Web applications, MS Word, Excel, Access, PowerPoint and Outlook. Familiarity with the University's administrative, financial and information systems.


Bewese, toepaslike sekretariele en administratiewe ervaring in 'n universiteitsomgewing. Gevorderde rekenaarvaardigheid ten opsigte van, onder meer, Web-toepassings, MS Word, Excel, Access, PowerPoint en Outlook. * Vertroudheid met die Universiteit se administratiewe-, finansiele- en inligtingstelsels.