Job Description

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Job Advert Summary

To provide administrative support to Distribution Admin and Recon Department

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Minimum Requirements

Grade 12 or equivalent NQF4 National Diploma/ Higher level education, advantageous Business English: Fluent Computer literacy (Intermediate) Experience in working with senior management
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Duties and Responsibilities

Raising of po's

KZN CDC



Empangeni



Port Shepstone



Newcastle

Mail

Sort daily mail



Send for invoices for signatures



Sort according to approval requirement.



Sort mails from branches and get signatures



Check daily for post from branches

Petty cash

Daily distribution of cash



Reimbursement of p/cash when required

Petty cash vouchers

P/cash to all branches



Journal entries for petty cash



Scan documents to head office for reimbursement

Creditors

Raising of orders



Scan and email all docs (KZN and branches) to h/office



Capture in excel list



File all scanned docs



Check the labour broker rates for accuracy



Ensure year to date orders are receipted on time



Get signatures for all invoices.



Make sure all utilities bills paid on time-



Especially branches.



Ensure pragma orders receipted



Processing of one-time payments to suppliers



Opening of new vendors



Ensuring all invoices are processed in a timely manner and there are no long outstanding invoices



Provisions to be compiled at month end for all invoices not processed withing the month.



Ensure grni report is clear of any old items



Ensure uncosted is queried and resolved monthly

Stock

Receive all stock invoices and p.o.d.



Get the necessary signature



Scan all docs (qbh and branches) to h/office



Deal with queries as and when arises



Ensure shell orders are approved and receipted within the month