Job Description

UP Professional and Support

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INNOVATION AFRICA @UP


ADMINISTRATIVE OFFICER (12 Month fixed-term contract)


PEROMNES POST LEVEL 10

In pursuit of the ideals of excellence and diversity, the University of Pretoria wishes to invite applications for the following vacancy.

The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.



KEY RESPONSIBILITIES:



The incumbent responsibilities include but are not limited to:



Delivering a complete and efficient administrative, secretarial function to the line manager; Making use of AI applications, to ensure that Minutes of all online stakeholder meetings held are properly dated, recorded, reviewed and filed on server for later reference; Maintaining and managing a follow up list for the Line Manager; Scheduling stakeholder meetings and take minutes for all on site meetings; Setting up the Boardroom for meetings with Stakeholders including arranging catering requirements; Providing a dedicated diary management service to ensure the line manager is fully informed about all commitments, purpose of meetings and preparation required, as well as changes in this regard; Providing administrative support to the team; Handling general email and telephonic enquiries as pertaining to division; Ensuring co-ordination of communication and liaison with the staff and Line Manager; Assisting with market activities such as Stakeholder meetings.


MINIMUM REQUIREMENTS:



Relevant National Diploma in Business, Administration, HR or related field with a total of 3 years of experience in the following: + Office and secretarial support;
+ General and financial administration.


OR

Grade 12 with a total of 5 years of experience in the following: + Office and secretarial support;
+ General and financial administration.



REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL


ATTRIBUTES):



Knowledge and insight in the operations of the tertiary education institutions; Knowledge of project administration; Knowledge of financial administration; Data capturing skills; Administrative skills; Reading, numeracy and writing skills; Database management; MS Office skills; Diary management and filing; Communication skills and telephone etiquette; Problem solving and own initiative; Positive attitude; Interpersonal skills; Attention to detail; Time management skills; Flexibility and adaptability.


ADDED ADVANTAGES AND PREFERENCES:



Relevant Bachelor's Degree in Business, Administration, HR or related field with 1 year of combined experience in the following: + Working within a Tertiary institution;
+ Using the PeopleSoft system;
+ Events administration.
Valid Driver's Licence; South African identity document.


PLEASE NOTE: All shortlisted candidates may be required to participate in relevant skills


assessments as part of the selection process. Renewal of fixed-term contract after 12 months is based on performance.



Applicants are requested to apply online at www.up.ac.za



In applying for this post, please attach:



A comprehensive CV; Certified copies of qualifications and identity document; and Names, e-mail addresses and telephone details of three referees whom we have permission to contact.


CLOSING DATE:

9 July 2025

No application will be considered after the closing date, or if it does not comply with at least the minimum requirements.



ENQUIRIES: Mr Trishan Moodley, Tel: (012) 420 2108 for application-related enquiries, and Ms L Kasumba, Tel: (012) 484 1851, for enquiries relating to the post related content.



Should you not hear from the University of Pretoria by 30 September 2025, please accept that your application has been unsuccessful.

The University of Pretoria is committed to equality, employment equity and diversity.

In accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets, preference may be given, but is not limited to candidates from under-represented designated groups.

All candidates who comply with the requirements for appointment are invited to apply.

By applying for this vacancy, the candidates consent to undergo verification of personal credentials and related information including, but not limited to, qualifications, criminal record, credit record, current and historic disciplinary proceedings as part of the selection process.

The University of Pretoria reserves the right to not fill the advertised positions.