Job Description

Duties/Pligte
Performing financial administration processes. Ordering materials and equipment. Liaising with staff and students regarding order statuses. Making travel arrangements, including flights, accommodation, car rentals, conference registrations, travel insurance, and subsistence allowances. Processing personal claims for staff and students. Following up on outstanding invoices from creditors. Assisting with invoicing, budget control, payment processing, and expense tracking for research administration. Processing remuneration and ad hoc payments (including student assistants, diverse, and D20 payments). Processing bursary payments. Drawing up and submitting correction journals and journal transfer requests, and following up on these requests as needed. Processing enquiries relating to cost centre and Project and Grants transactions as well as balance enquiries. Providing reception services as required. Overseeing asset management. Completing the annual research output report. Responding to general queries (internal and external) appropriately. Assisting with the organisation of departmental or divisional functions. Providing other administrative support as directed by the Head of Department or Division Head.
Uitvoer van finansiele administrasieprosesse. Materiaal en toerusting bestel. Skakel met personeel en studente rakende die status van bestellings. Reisreelings tref, insluitend vlugte, akkommodasie, motorhuur, konferensie-registrasies, reisversekering en verblyftoelaes. Verwerk persoonlike eise vir personeel en studente. Volg op oor uitstaande fakture van krediteure. Hulpverlening met fakturering, begrotingsbeheer, betalingsverwerking en uitgawe-opsporing vir navorsingsadministrasie. Verwerk vergoeding en ad hoc-betalings (insluitend studentassistente, diverse en D20-betalings). Beursebetalings verwerk. Regstellingsjoernale en joernaal-oordragversoeke opstel en indien, en opvolg soos nodig. Verwerk navrae rakende kostesentrums en Projek- en Toelae-transaksies en saldo-navrae. Verskaf ontvangsdienste soos benodig. Toesig hou oor batebestuur. Die jaarlikse navorsingsuitsetverslag voltooi. Algemene navrae (intern en ekstern) op gepaste wyse beantwoord. Hulpverlening met die organisering van departementele of afdelingsfunksies. Ander administratiewe take uitvoer soos versoek deur die Departementshoof of die Afdelingshoof.



Job Requirements/Pos Vereistes



A post-school qualification (at least NQF Level 7 or equivalent). At least three years' work experience in financial administration, preferable at a higher education institution or a position requiring a similar skill set. Knowledge and experience of financial administration and information systems (such as Oracle Cloud Financial). The ability to liaise appropriately and effectively with individuals at all levels, both within and outside the University. Proven proficiency in the use of the Microsoft Office (Word, Excel, PowerPoint, Outlook and Teams). Excellent verbal and written communication skills in English. The ability to work under pressure without compromising detail and accuracy. Excellent time management skills and the ability to multitask under pressure. Commitment to maintaining strict confidentiality and professional discretion. The ability to work independently as well as in a team.
'n Na-skoolse kwalifikasie (minstens op NQF Vlak 7 of gelykwaardig). Minstens drie jaar se werkservaring in finansiele administrasie, verkieslik by 'n hoeronderwysinstelling of in 'n posisie wat 'n soortgelyke vaardigheidstel vereis. Kennis en ervaring van finansiele administrasie en inligtingstelsels (soos Oracle Cloud Financial). Die vermoe om op 'n gepaste en effektiewe wyse met individue op alle vlakke te kommunikeer, beide binne en buite die Universiteit. Bewese vaardigheid in die gebruik van Microsoft Office (Word, Excel, PowerPoint, Outlook en Teams). Uitstekende mondelinge en skriftelike kommunikasievaardighede in Engels. Die vermoe om onder druk te werk sonder om detail en akkuraatheid in te boet. Uitstekende tydbestuursvaardighede en die vermoe om meerdere take onder druk te verrig. Toewyding aan die handhawing van streng vertroulikheid en professionele diskresie. Die vermoe om selfstandig sowel as in 'n span te werk.



Recommendation/Aanbeveling



None.
* Geen.