Job Description

Job Advert Summary

Experienced and detail-oriented Administrative Officer skilled in managing office operations and supporting health & safety functions. Proficient in coordinating administrative procedures, maintaining SHEQ records, preparing reports, and ensuring compliance with OHS regulations. Known for strong organizational skills, effective communication, and the ability to multitask in fast-paced environments. Experienced in HSE reporting, training coordination, and audit facilitation

Minimum Requirements

Matric / Grade 12 certificate (Compulsory) Proven experience as an Administrative Officer, Admin Assistant, or similar role Knowledge of office management systems and procedures Basic accounting knowledge Familiarity with HR and procurement processes Basic understanding of OHS Act (if involved in safety documentation) Multitasking ability in a fast-paced environment Strong organizational and time-management skills Excellent verbal and written communication skills Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) Ability to work independently and handle confidential information Office Administration & Executive Support Workplace Safety Compliance Incident Reporting & Risk Assessment Training Scheduling & Recordkeeping MS Office, Outlook, Excel, Teams Operate office equipment like printers, scanners, and copiers SHE Representative or Basic Health & Safety Training Administrative or Office Management certifications

Duties & Responsibilities

Maintain and organize office systems, files, and records (digital and physical) Prepare and edit documents and reports Coordinate with other departments and external vendors Maintain filing systems, both electronic and physical Assist in onboarding new employees and maintaining HR records Support finance department with petty cash, invoices, and basic bookkeeping Liaise with suppliers, service providers, and clients as needed Support audit processes and ensure documentation is up to date * Travel Arrangements: Booking travel arrangements for staff, including flights, hotels, and transportation.