Job Description

Administrative Compliance Coordinator

Location:

Garsfontein, Pretoria East, Gauteng

Salary:

R15,500 - R19,500 per month

Hours:

8 hours per day (partially remote)

Type:

Full-time, permanent

Overview

We are seeking a highly organized and motivated

Operations Assistant

to support our daily activities in the security industry. The role combines administration, technology coordination, and compliance oversight. The ideal candidate is detail-oriented, cheerful, dependable, and comfortable working in both office and remote settings.

Key Responsibilities

1. Administration

Prepare and send invoices and quotations using

Xero Accounting

. Update and reconcile stock related to installations and maintenance. Assist with proposals, reports, and general administrative tasks.
2. Technical Coordination

Manage and update

ServiceCraft

tickets for technical teams. Ensure technicians check in, complete work, and update progress. Follow up on pending or incomplete tickets.
3. Compliance Oversight

Conduct

morning and evening WhatsApp audits

of security groups to ensure compliance with daily procedures such as radio checks and shift-change reports. Review

patrol and incident reports

received via email to ensure completeness and accuracy. Identify shortcomings and post corrective communication under the company banner.
4. Reporting and Monitoring

Compile daily and weekly compliance summaries. Track operational issues and escalate where necessary. Learn and use new systems including Proposify, GPT tools, and other internal platforms.

Requirements

Female, aged

24-30

preferred. Minimum

2 years of experience

in administration, operations, or technical coordination. Strong command of

Afrikaans

(spoken and written). Excellent communication and organisational skills. Proficient with technology, software, and web-based systems like CRMs and Ticketing Able to manage a split-shift work structure independently. Detail-oriented, consistent, reliable, and comfortable with routine. AI comfortable and curious Accounting background or experience Xero or Sage accounting certification Matric Own Reliable Transport Drivers Licence

Personality and Culture Fit

We are looking for someone who:

Enjoys structure and routine. Takes initiative and follows through on tasks.

Is cheerful, positive, and approachable.

Works accurately under pressure. Thrives in a supportive, fast-moving security environment.
Job Type: Full-time

Pay: R15500,00 - R19500,00 per month

Application Question(s):

Rate your computer literacy (1-10) Write an AI prompt that would generate a clear, professional budget table for setting up a new small office.
The prompt must:

Ask the AI to include at least five expense categories (for example: furniture, technology, signage, decor, etc.).

Specify that the AI must add estimated costs and totals in the table.

Include an instruction for the AI to calculate VAT at 15%.

End with a request to summarise the total budget in one sentence.

Your answer should be the exact prompt you would type into ChatGPT or another AI system.

(Example start: "You are a financial assistant. Create a table..." -- write the rest in your own words.)

Education:

Certificate (Required)
Experience:

Accounting software: 2 years (Required) CRM software: 2 years (Preferred)
Language:

Afrikaans (Required)
License/Certification:

Drivers Licence (Required)
Location:

Pretoria, Gauteng (Required)
Work Location: In person

Expected Start Date: 2025/11/01