Job Description

Accounts Receivable and Payable Clerk
We are seeking a detail-oriented and highly organized Accounts Receivable and Payable Clerk to manage and maintain accurate financial records related to incoming and outgoing payments. The ideal candidate will be responsible for handling invoice processing, reconciliations, collections, and vendor payments, ensuring that the company's cash flow remains accurate and on track.
Key Responsibilities:
Accounts Receivable:
Generate and send customer invoices accurately and on time
Monitor accounts to ensure timely collection of payments
Follow up with clients on overdue accounts via phone, email, or statements
Apply incoming payments and reconcile customer accounts
Maintain up-to-date records of accounts receivable transactions
Prepare monthly AR aging reports for management review
Accounts Payable:
Review, verify, and process supplier invoices
Match purchase orders, delivery notes, and invoices
Schedule and process payments (EFTs, cheques, etc.)
Reconcile vendor statements and resolve any discrepancies
Maintain accurate and organized AP records
Prepare monthly AP reports and assist with month-end closing
Requirements:
Proven experience in both accounts receivable and payable
Knowledge of accounting principles and bookkeeping procedures
Proficient in accounting software (e.g., QuickBooks, Sage, Xero) and MS Excel
Strong attention to detail and accuracy
Excellent communication and organizational skills
Ability to work independently and meet deadlines
A diploma or certificate in Accounting, Finance, or related field (preferred)
Preferred Attributes:
Strong problem-solving skills
Ability to handle confidential information
Positive attitude and team player