Job Description

POSITION STATEMENT

The Accounts Payable Supervisor is responsible for overseeing the month-end accounts payable function, ensuring timely and accurate processing of payments, adherence to financial policies, and effective vendor management. This role supervises the month-end accounts payable team, supports month-end closing activities, and contributes to continuous improvement of AP processes.

KEY RESPONSIBILITIES

Cost effective allocation and use of company resources. Supervise and support the month-end accounts payable team in daily operations. Review and approve invoices, payment runs, and reconciliations for month-end creditors Ensure compliance with internal controls, company policies, and regulatory requirements. Monitor vendor accounts and resolve escalated queries or discrepancies. Maintain good vendor relationships Coordinate with procurement, finance, and other departments to ensure smooth workflow. Prepare reports on AP metrics, aging, and cash flow forecasts. Assist with audits and ensure proper documentation is maintained. Identify and implement process improvements to enhance efficiency and accuracy. Train and mentor AP clerk staff, fostering a culture of accountability and excellence.

BEHAVIOURAL COMPETENCIES

Accountability Excellent interpersonal skills Excellent communication skills (verbal and written) Problem solving skills Good analytical and decision-making skills Time management skills Customer service orientated Must have mature judgement and the ability to relate well with others Must be able to work under pressure Ability to work independently, take initiative and make sound decisions in an environment of limited

SKILLS & KNOWLEDGE

Good communications Skills Effective decision making Strong financial acumen Ability to produce management reports Ability to communicate in a clear and logical manner Mathematical literacy Accountability Ability to perform under pressure Works effectively with procurement, finance, and other departments

QUALIFICATIONS & EXPERIENCE

Diploma in accounting or finance is advantageous. 3-5 years of experience in accounts payable or a similar role. Intermediate Excel Strong knowledge of accounting principles and AP processes Knowledge of Sage (beneficial) High level of integrity and attention to detail * Excellent verbal and written communication skills