Job Description

Country

South Africa

Workplace location

JOHANNESBURG(ZAF)

Employer company

TotalEnergies Marketing South Africa (Pty) Ltd

Domain

Finance

Location

South Africa

Experience

Minimum 3 years

Candidate Profile

Thorough understanding of oil industry

Thorough understanding of the Source to Pay and AP processes

Technical skills required: Vendor reconciliation knowledge, SAP knowledge and experience, especially accounts payable Key competencies include analytical ability and questioning, very good communication both verbal and written, planning and organising skills, cross functionality, good interpersonal skills, ability to meet strict deadlines; English is the working language

Activities

Reporting, analysing and controlling of Goods & Services vendor accounts and related transactions.

To review priority vendor reconciliations for accuracy and follow up of outstanding items.

To ensure all payments are approved, batched and given to Treasury on time.

To prepare monthly KPIs for the department i.e. late payment, vendor listing, GRIR, sub to GL

To monitor and control open Vendor listing items for goods and services transactions monthly

To monitor and control goods & services queries monthly

To assist staff with respect to queries and training requirements.

To ensure the effective operation of the department in the absence of the Line Manager

To ensure the monthly submission of reconciliations for the Top vendor accounts by the relevant AP controllers and review the recons and update line manager.

To ensure returned tickets from the SSC are closed within the same month.

Preparation of timeous payments for allocated vendors and accurate recording of vendor liabilities in Harmonie.

To monitor and control the Service Now platform invoice repository for Accounts Payable through the P2P process.

To verify invoices received and upload them on SNOW for the SSC processing.

To accurately verify invoices before uploading on SNOW and ensure invoices are paid within the due date.

To ensure that business rules are adhered to regarding the payments of vendors.

To liaise with business and vendors to clear all invoices received but goods receipting has not been completed.

To clear open items on the vendor listings.

To perform monthly reconciliations of Top vendor accounts and adhoc reconciliations on other vendor accounts when required.

HSEQ

To deliver excellent customer service to vendors, customers and other contacts

To help improve and optimise controls and processes with the G&S Accounts Payable department

To ensure compliance to the Group's standards

To ensure confidentiality of information To ensure Total South Africa's policies and procedures are adhered to

Context & Environment

Technical: high volume of transactions; integrated system; cross referencing in various systems, collaboration with business

TotalEnergies