Job Description

Key Responsibilities
General Support and Administration

• Assist with the preparation, drafting, and submission of correspondence to clients, landlords, and tenants.
• Draft and submit schedules and update reports.
• Compile monthly internal department progress reports with input from the Executive Head.
• Conduct market research and update divisional budgets and income forecasts.
• Attend meetings with landlords on behalf of clients.
• Calculate commissions and fees earned for departmental services.
• Update debtor comments and follow up on outstanding invoices.
• Maintain lease-related information, documents, and records.
• Organise and file documents.
• Assist in preparing client presentations and reports, including graphic illustrations.
• Analyse and compare rental commitments, including Net Present Value (NPV) calculations.
• Perform commercial due diligence (CDD) assessments.

Lease Management - Portfolio of Leases

• Liaise daily with clients and landlords.
• Track lease expiries and manage renewals or relocations proactively.
• Prepare market research reports on current rentals, escalations, market conditions, building grades, vacancies, and location analysis.
• Provide recommendations to clients based on research and specific mandates.
• Advise clients on lease terms, market norms, and rental benchmarks.
• Draft and submit leases, addendums, letters, notices, and offers to lease, sell, renew, or terminate.
• Ensure lease agreements are accurate and, in the client's, best interest.
• Calculate commissions and raise invoices.
• Perform monthly and annual account reconciliations.

Minimum Requirements
Education:

• Matric (Compulsory)
• Bachelor's degree or diploma in Property, Real Estate, Finance, or a related field (Preferred)

Experience:

• Minimum of 3 years' experience in a similar role within the commercial property sector

Skills and Competencies

• Strong knowledge of commercial property, lease negotiation, property law, and valuation methods
• Proficiency in Microsoft Office Suite
• Excellent written and verbal communication
• Strong analytical and reporting skills
• Ability to manage multiple tasks and meet deadlines
• Valid driver's licence and own reliable transport

Personal Attributes

• Honest, reliable, and professional
• Motivated with a positive attitude
• Assertive and solutions-oriented
• Respectful of workplace diversity