Job Description

Minimum requirements:

• Grade 12 certificate or equivalent.
• Valid Code 08 drivers license.
• 2 - 3 years of working experience.
• Computer literacy: Microsoft Office, Word, Excel, PowerPoint, PUMA, and Fusion.
• Yard management experience required.

Personality Traits:

• Organisational skills.
• Time management skills.
• Good communication and writing skills.
• Planning skills.
• Ability to work under pressure.
• Ability to work in a team and individually.
• Ability to work accurately and to focus on detail.

Duties and responsibilities:

• Manage and Monitor Trucks and Forklifts:

• Manage daily truck movements.
• Manage daily utilisation of forklifts.
• Report any discrepancies, damages, breakdowns, and abuse to the Logistics Clerk.
• Conduct spot checks on Cartrack and manage 360 Live.
• Manage drivers productivity.
• Schedule Deliveries and Co-ordinate Transport daily:

• Compile a daily truck movement report for the Operational Director.
• Manage late returns of trucks to the yard and communicate this to management.
• Manage effective loading of trucks to prevent underloading or overloading.
• Implement, manage, and update the delivery and collection procedure communicated to all sites, including site security personnel.
• Ensure all paperwork and tablets are completed and used correctly, with data captured accurately on Fusion.
• Ensure proper training for all site staff on collection and delivery procedures.
• Ensure quality photos are taken during loading and offloading to provide visual evidence of stock quality and quantity.
• Familiarise with quality standards as per site specifications for the mines to prevent material comebacks.
• Assist drivers with delivery maps and provide the most cost-effective routes, and monitor daily route compliance.
• Schedule deliveries and collections as per client or site requirements, cost-effectively and on time.
• Ensure drivers are informed of the responsible person on site designated to sign for deliveries or collections.
• Request and formulate transport quotes from transport suppliers.
• Request purchase orders for transport suppliers.
• Compare quotes and book external transport companies when required.
• Ensure no material is released without the correct paperwork or loan stock, and ensure procedures for deliveries and returns are followed.
• Manage Drivers:

• Ensure drivers do not leave without written instructions and confirm their understanding.
• Provide regular driver training on safety, security, loading of trucks and vehicles, straps, overloading, PPE usage, and route planning.
• Provide training on load capacities for each truck size.
• Ensure all drivers hold valid PDP licenses.
• Conduct periodic alcohol tests (breathalyser) on drivers.
• Follow up with the Logistics Clerk regarding fines and misuse of trucks and forklifts.
• Reports:

• Compile weekly and monthly cost reports.
• Compile yard stock-on-hand reports.
• Compile cross-hire reports.
• Compile quality control reports.
• Compile refurbishment reports.
• Compile damage reports.
• Correct reports and submit monthly reports to the Operational Director before the 5th of each month.
• Compile additional reports requested by Management.
• Manage Loading List:

• Manage the loading list by liaising with managers on supply and demand.
• Ensure the correct material is loaded as per the loading list.
• Oversee the compilation of the loading list.
• Ensure counters are trained and meet the required skill level through regular training and spot checks.
• Provide the Operational Director with a weekly loading list.
• Source Material:

• Source material from various suppliers and compare rates.
• Ensure sourced material is of good quality.
• Manage quantities of cross-hire material to prevent yard surplus exceeding 300 tons.
• Stay up to date with market-related rates and negotiate better pricing.
• Develop and implement systems to track all cross-hire components.
• Reconcile cross-hire company statements and invoices to ensure deliveries and returns are correctly booked.
• Build strong relationships with cross-hire companies.
• Visit cross-hire companies regularly and identify new ideas for improvement.
• Manage Quality Control and Yard Safety:

• Implement and manage an effective quality control system.
• Ensure proper training is provided for yard and site staff on quality control.
• Conduct regular spot checks on the quality of material on site and in the yard.
• Update the quality control system regularly.
• Conduct monthly checks on stock management and housekeeping on sites.
• Ensure daily housekeeping is carried out.
• Ensure the quality control system is implemented effectively in the yard.
• Quarantine and repair all defective material to prevent delivery to the site.
• Implement and manage an effective Health and Safety system in conjunction with the Safety Officer.
• Adhere to all Health and Safety requirements, including quality control, PPE, inductions, toolbox talks, safe work procedures, and DSTIs.
• Ensure the Quality Control Register or Report is signed off monthly by the Yard Manager and the Safety Officer.
• Refurbishment of Material:

• Order correct quantities and appropriate quality of paint and consumables to perform refurbishment cost-effectively and safely.
• Ensure all documentation relating to daily yard operations is completed and submitted daily.
• Conduct spot checks on refurbishment material and quantities reported.
• Maximise material through effective stock rotation, including quality control, refurbishment, and painting.
• Manage the refurbishment crew effectively to optimise the production versus cost ratio.
• Compile monthly cost reports for the Refurbishment Department.
• Ensure all refurbishment completed for external customers is invoiced correctly.
• Ensure all intercompany invoices are processed.
• Prepare Reports for Weekly and Monthly Meetings:

• Prepare reports accurately and on time as requested by Management.
• Compile reports for each meeting in the formats required by Management.
• Hold weekly meetings with Yard Supervisors, the Stock Controller, and all personnel involved in running and managing the yard.
• Hold monthly Health and Safety meetings with the Safety Officer and the SHE Representative.
• Hold weekly meetings with Site Managers to discuss findings regarding on-site material and stock requirements for their sites.
• Manage Yard Personnel:

• Manage all yard personnel, including daily hours worked, leave, warnings, and other HR-related functions.
• Ensure regular training is provided for yard personnel to maintain the quality of work.
• Plan, organise, and approve overtime.
• Manage yard personnel productivity effectively.
• Ensure the yard is managed cost-effectively.
• Enforce all Health and Safety procedures for yard personnel.
• Second-hand Management:

• Manage all repairs of second-hand scaffold.
• Manage stock levels and place orders accordingly.
• Procure components and materials required for repairs.
• Ensure accurate recording of all second-hand scaffolds on hand.
• General:

• Perform any other tasks necessary for the conduct of the employers business as directed from time to time.
• Manage and supervise risks associated with diesel tank usage.

Skills Required