Job Description

Clear to Launch Healthcare Marketing(cleartolaunch.com)

is a U.S.-based marketing agency specializing in dental and healthcare practices. We design, build, and launch high-performing websites that support lead generation, patient acquisition, and long-term growth.

We're looking for a

Website Project Manager

to own the execution, coordination, and delivery of website projects from kickoff through launch. This role is critical to keeping projects on track, teams aligned, and clients confident throughout the build process.

Role Overview

As a Website Project Manager, you will be responsible for managing multiple website builds simultaneously, coordinating between internal teams (design, development, SEO, content) and clients to ensure projects are delivered

on time, on scope, and to standard

.

We operate with

documented SOPs in Asana

, but this is not a rigid checklist-only role. You'll be expected to

think critically, adapt in real time, and solve problems on the fly

when projects don't go exactly as planned.

You are not designing or developing websites, you are

owning the process

, anticipating issues, and keeping momentum.

Key Responsibilities

Website Project Management

Own the end-to-end management of website projects from client kickoff to site launch. Manage timelines, milestones, dependencies, and deliverables in

Asana

. Follow established SOPs while applying judgment and creative problem-solving as situations arise. Keep projects moving forward and prevent stalls, bottlenecks, or scope creep. Ensure builds align with defined requirements, brand standards, and SEO best practices.
Client Communication

Serve as the primary point of contact for website-specific client communication. Lead kickoff calls, progress check-ins, and site launch coordination. Set and reinforce clear expectations with clients around timelines, responsibilities, and approvals. Proactively follow up on content, assets, approvals, and feedback.
Technical Coordination (Domains, DNS, Hosting)

Coordinate

domain transfers, DNS updates, and launch-related technical changes

. Maintain a working understanding of

DNS records

. Understand how DNS changes impact: Website hosting, Email delivery, Domain authentication (SPF, DKIM, DMARC), etc. Coordinate with internal teams, clients, and third-party providers to ensure smooth transitions and minimal downtime. Ensure all websites are properly staged, launched, and managed on

WP Engine

, our primary hosting platform.
Internal Coordination

Coordinate between design, development, SEO, and leadership teams. Translate client requests into clear, actionable tasks. Ensure internal teams have the information and assets they need to execute efficiently. Identify blockers early and resolve or escalate them appropriately.
Quality Control & Launch Readiness

Review websites prior to launch for completeness, accuracy, and consistency. Ensure content, layouts, forms, tracking, redirects, and integrations are correctly implemented. Confirm final approvals and coordinate go-live. Support post-launch cleanup and handoff.
Tools & Documentation

Manage all tasks, timelines, and SOPs in Asana. Maintain clear project notes, status updates, and documentation. Use Loom or similar tools for walkthroughs and internal communication. Keep projects organized, transparent, and auditable.
Required Qualifications

2 - 4+ years of experience

in website project management Requires partial overlap with U.S. business hours(Eastern) for meetings and client communication. Exact working hours are flexible and can be discussed. Proven experience managing

multi-step website builds

in an agency or fast-paced environment. Strong organizational skills with the ability to manage multiple projects simultaneously. Excellent written and spoken English, with strong verbal communication skills suitable for leading calls and meetings with U.S.-based clients. Confident leading meetings and managing client expectations. Comfortable coordinating technical items such as

domains, DNS, hosting, and launches

. Working understanding of how DNS affects websites, email, and authentication. Experience working with

WordPress-based websites

(WP Engine experience strongly preferred). Comfortable using project management tools such as

Asana

Preferred / Bonus Experience

Experience with

WP Engine

hosting environments Experience with healthcare, dental, or regulated industries Understanding of SEO fundamentals and website best practices Experience coordinating content collection and approvals Experience working with U.S.-based clients
Success in This Role Looks Like

Website projects launch on time with minimal rework. SOPs are followed with problems are solved proactively when things go off-script. Clients feel informed, supported, and confident throughout the process. Internal teams have clarity and direction. Technical issues (domains, DNS, hosting) are handled calmly and correctly. Leadership does not need to chase status updates.
Job Type: Full-time

Pay: R30000,00 - R50000,00 per month

Work Location: Remote