Job Description

The purpose of the Vendor Master Data Administrator position is to ensure SAP vendor master data is accurate, consistent, complete, up-to-date, and in compliance with company practices and policies, as well as the relevant countries' prescripts (including South Africas POPI Act). This position interfaces with various levels of management and reports directly to the Supply Chain Advisor. This role is critical in ensuring the accuracy, consistency, and integrity of the data.



Key responsibilities include overseeing vendor data creation and maintenance, developing and enforcing data governance policies, collaborating with IT and finance to resolve discrepancies, and improving data quality and automation.



Master Data Governance, Compliance, and Transformation



Understand and adhere to Vendor Master Data governance, policies, and procedures.



Maintain system documentation, SOPs, and functional specifications



Provide daily support to ERP users and troubleshoot system-related issues



Support ERP projects and data integration initiatives



Identify and follow up on opportunities for increased accuracy, efficiencies, standardization, and rationalization of vendor master data.



Create New Vendors



Receive and review the Vendor Upload Form for completeness and circulate for various approvals.



Review incoming requests for completeness and expedite the submission of supporting source documents.



Conduct due diligence using various platforms to ensure data accuracy.



Ensure Supporting Source Documents are attached to the vendor master profile as records



Load Vendors for various THL Purchasing Organisation and Account Groups



Ensure all information extracted from source documents is captured correctly on SAP.



Run monthly reports for BBBEE and Tax Compliance Status



Analyse the BBEEE report and follow up with Vendors on Tax and BBBEE compliance requirements.



Maintain the existing vendors



Administer mass Vendor Master Data maintenance



Identification and support of vendor data cleansing activities



Receive requests to update the vendor from internal or external stakeholders.



Analyse submitted source documents and ensure authenticity, accuracy, and validity against various platforms.



Vendor Master Data Integrity and Quality Control



Ensure adherence to Vendor master data quality control procedures



Perform regular audits of data to ensure accuracy and completeness



Ensure that duplication of vendors is avoided.



Delist vendors



Block and / delete vendors from master data according to the procedure



Reporting



Understand, manage, and report on Vendor Master Data related risks.



Attend and respond to internal/external audit activities

On a monthly basis, run, analyse, and submit the following:

o Vendors Bank Changes Report



o All changes Report



o New Vendors Created Report



o Vendor's Name Change Report



o BBBEE Report



Qualifications, Experience & Competencies



Matriculation



A tertiary qualification would be an advantage



2 to 5 years related SAP Vendor or Customer Master Data Maintenance



Computer skills/literacy Microsoft Office Suite, including Excel, Word, Teams, PowerPoint



High integrity and openness combined with commitment to good governance.



Energetic, highly motivated, with an enquiring mind and passion for excellence



ERP (SAP) vendor/customer master data system experience required



Ability to take ownership, think independently, and perform tasks with minimal supervision



Ability to interface with multiple organizations and various levels of management



Skills in a Microsoft Office environment



Excellent analytical and problem-solving skills



Strong interpersonal, verbal and written communication skills



Versatility and a sense of urgency

Closing Date :

Monday, 10 November 2025