Training Administrator

Johannesburg, Gauteng, South Africa

Job Description

Duties include:
Training Coordination & Scheduling

  • Schedule dealer training sessions using the Training Management System (TMS)
  • Share course content outlines with dealers when applicable
  • Send monthly email communication and weekly phone reminders to inform dealers of upcoming training dates
  • Confirm training logistics with delegates and dealers 48 hours before each course
  • Capture training data in TMS for invoice processing and task tracking
Delegate & Trainer Logistics
  • Coordinate accommodation, flights (via travel agents), and airport transfers for delegates
  • Arrange flight and accommodation bookings for trainers when required
  • Liaise with B&Bs, transfer services, and other vendors to ensure smooth delegate travel and arrival
  • Ensure training vehicles are booked for cleaning and maintained in a presentable condition
Training Day Preparation
  • Print, bind, and prepare all course materials and handouts
  • Set up the training venue, including cleanliness, layout, cutlery, and refreshments
  • Arrange daily catering (lunch) and beverages for all attendees
  • Ensure the training centre is ready, welcoming, and fully equipped for each session
Administration & Support
  • Compile and submit attendance registers to the Technical Training team
  • Provide monthly and quarterly reports on training statistics
  • Offer on-site support to trainers with setup and materials as needed
  • Handle any additional administrative tasks assigned by management or training personnel
  • Maintain full accountability for assigned projects, ensuring deadlines are met and outcomes delivered
Task Management & Reporting
  • Communicate effectively with internal departments, trainers, dealers, and service providers
  • Monitor and report weekly to management on progress of all training-related tasks
  • Link training activities to task management systems to support planning and delivery objectives
  • Take initiative in managing tasks that go beyond the basic job function
Requirements:
  • Relevant admin qualification (advantageous)
  • 35 years admin experience; exposure to motor industry/training admin is a plus
  • Strong organisational, planning, and admin skills
  • High computer literacy with solid understanding of business systems
  • Able to work independently, take initiative, and manage multiple tasks
  • Detail-oriented, accurate, and methodical
  • Effective communicator and team player
  • Analytical thinker with a practical, hands-on approach
  • Professional, ethical, adaptable, and resilient
  • Willing to work overtime and travel when required
  • Flexible to assist with ad-hoc duties
If your current experience and skillsets tick majority of the job specification boxes, then: Apply directly now Send your CV to

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Job Detail

  • Job Id
    JD1483900
  • Industry
    Not mentioned
  • Total Positions
    1
  • Job Type:
    Full Time
  • Salary:
    Not mentioned
  • Employment Status
    Permanent
  • Job Location
    Johannesburg, Gauteng, South Africa
  • Education
    Not mentioned