Job Description

Our client based in Stellenbosch is looking for a Trader Admin Assistant to join their team.

Job Purpose:

• To provide effective, efficient, and accurate administrative support to designated Traders.
• To provide effective and efficient communication to all key stakeholders (Producers, Packhouse and Clients).

Main Responsibilities:

• Confirm consignee details with freight forwarder and documentation requirements.
• Verify and distribute Packing List and invoices to Clients xe2x80x93 follow up with Trader to ensure timeous approval).
• Follow up on all Export documentation to prevent unnecessary delays.
• Distribute draft and final Vessel documentation to Clients.
• Assist with Shipping Line claims.
• Updating and distribution of Shipment Reports.
• Identify emails of delayed shipments and inform the Client with amended ETA accordingly.
• Handle general/daily queries from key stakeholders and communicate with Logistics and Marketing.
• Responsible for all product sample preparations.
• Assist with special market requirements (i.e. Import Permits / Proforma Invoices).
• Assist with Release letters and any Survey requests, on arrival.
• Assist with Debit and Credit Notes.
• Assist with manual invoices and packing lists.
• Save final Vessel documentation on server/system folder.
• Assist Traders with adhoc task/project requests, as and when required.

Minimum Requirements/Qualifications/Competencies:

• Grade 12 / Matric is essential.
• BSc Agriculture at a recognized and SAQA accredited University will be an added advantage.
• 3+ Yearsxe2x80x99 experience in agricultural exports is required.
• Strong product knowledge and product ranges is required.
• Intermediate Level of MS Office Suite is required.
• Extensive understanding of the portfolio of Quality Management.
• Knowledge of general business acumen.
• BRC Training and experience is required.
• Deadline driven and team orientated individual.
• Excellent organizational and planning skills required.
• Excellent oral and written communication and interpersonal skills required.
• Ability to work under pressure.
• Positive attitude and professional demeanor

Please note only candidates with the required experience will be contacted and considered. If you are not contacted within 14 days, kindly consider your application unsuccessful.

Apply Now!

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